Executive Assistant - SVP, Strategy, Portfolio & Hubs (onsite, Billerica, MA)

Responsibilities

• Manage the calendar for the Senior Vice President, Strategy, Portfolio, and Hubs (SPH).
• Schedule meetings, coordinate travel arrangements, prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications, including emails, team calls, and mail.
• Plan, organize, and coordinate meetings, conferences, and events.
• Prepare agendas, manage meeting minutes, and follow up on action items.
• Ensure the SVP is well-prepared for meetings with relevant materials and information.
• Aid in the planning and execution of projects and initiatives led by the SVP.
• Track progress and provide updates on key projects and deadlines.
• Work across time zones and manage calendars effectively.
• Act as a liaison between the SVP and internal/external stakeholders.
• Build and maintain positive relationships with key contacts and departments.
• Handle sensitive information with the utmost confidentiality and discretion.
• Maintain professionalism and a high level of confidentiality in all interactions.
• Collaborate with all Corporate, Healthcare and R&D stakeholders in scope of the role, as well as key enabling functions like Communications, HR, Controlling, Legal.
• Maintain strong collaboration with vendors and a network of contacts to external consultants.

Requirements

• High School Diploma or GED
• 5+ years of professional experience supporting senior-level management
• Strong organizational and time-management skills
• Experience working across time zones (domestically and globally)
• High level of professionalism, confidentiality, and discretion
• Proactive and detail-oriented with excellent communication skills (verbal and written)
• Strong problem-solving skills and attention to detail
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Understanding of AI concepts and demonstrated curiosity to explore AI-enabled solutions
• Ability to work independently and as part of a team

Qualifications

• Bachelor’s degree in Business Administration preferred
• Experience in the pharmaceutical or healthcare industries
• Proactive and detail-oriented with excellent communication skills (verbal and written)
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Understanding of AI concepts and demonstrated curiosity to explore AI-enabled solutions
• Ability to work independently and as part of a team

Skills

• Organizational and time-management skills
• Professionalism, confidentiality, and discretion
• Problem-solving skills and attention to detail
• Communication skills (verbal and written)
• Microsoft Office Suite proficiency
• Understanding of AI concepts

Benefits

• Health insurance
• Paid time off (PTO)
• Retirement contributions
• Other perquisites