Executive Assistant, Sales

Job Description

Bendix Commercial Vehicle Systems LLC is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

About the Role

This position is responsible for providing administrative oversight and duties for the Company’s Sales & Marketing team. The candidate will provide support to team members throughout North America which includes general office as well as event planning and coordination.

Essential Functions

• Establishes priorities for daily office activities; schedules and coordinates meetings chaired by Vice President and leadership staff at multiple locations
• Aid in maintaining Outlook schedules to coordinate ongoing meetings and functions: Board meetings, leadership team meetings, weekly conference calls, employee meetings
• Perform a variety of coordinator duties, which may be complex and confidential; greet visitors, answer telephones, take messages, respond to general questions regarding the work of the department
• Cook up travel arrangements, both international and domestic: travel itineraries, agendas, visas, passports, documentation for foreign travel, expense reports, etc.
• Maintain contact lists and employee lists to facilitate the effectiveness of multiple locations
• Manage mail with attention to due dates and actions required
• Produce a variety of materials: Letters, memoranda, interoffice communications, confidential presentations and reports
• Attend meetings, conferences as required: Take meeting notes; assist in managing meetings, conferences
• Coordinate annual customer and sales meetings, approve logistic plans, venue selection, contracting, and creative services
• Oversee negotiation of contracts for facilities, lodging, meals, travel, entertainment, security and other related activities
• Prepare requests for national vendor bids and review bids for competitiveness and performance

Knowledge

• Proven ability to manage highly confidential and sensitive information with discretion
• Advanced knowledge of computer applications, including Microsoft Word, Excel, Outlook, PowerPoint, and Access

Skills

• Excellent written and oral communication skills, including superior grammar, spelling, and punctuation
• Strong organizational skills with high attention to detail, enabling efficient and effective multitasking
• Ability to prioritize tasks and work independently or with minimal supervision
• Strong team contributor with a willingness to assist others as needed
• Ability to work effectively with all levels of management, as well as external clients and vendors

Experience

• A minimum of 5 years of experience working with executives
• Project coordination AND/OR Event Planning experience required

Education

• Associates degree in business

Requirements

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay

The anticipated salary range for candidates who will work in Avon, OH is $55,300–$82,900 per year. The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type of years and experience within the industry and education. Bendix is a multi-state employer, and this pay scale may not reflect positions that work in other states or locations. Provided they meet all eligibility requirements under the applicable plan documents, employees (and their eligible dependents) will be eligible to enroll in group healthcare plans that offer medical, dental, vision, and basic life and disability insurance. Employees also will be able to enroll in our company’s 401k plan. Employees will also receive 120 hours of vacation leave and 40 hours of Personal Paid Absence every year. Employees will also enjoy 12 paid holidays, and 1 floating holiday throughout the calendar year, subject to relevant terms outlined in the employee handbook. 6 weeks of paid parental leave will also be available for use. Requirements for these benefits will be controlled by applicable plan documents and policies. Employees working on federal contracts covered by the Federal Paid Sick Leave requirements will be notified and will receive benefits consistent and compliant with the FPSL requirements. Hired applicant will be able to purchase company stock, subject to the relevant plan documents and annual bonuses based on achievement of certain metrics of up to 4% of annual salary. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies.