Executive Assistant - Remote

About The Role

We are seeking an experienced Executive Assistant to join Milliman's Indianapolis Health practice, supporting our Life Science leadership team. This pivotal role involves providing high-impact administrative and operational support to ensure the smooth functioning of the practice.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field
• Demonstrated experience supporting senior leaders or executive teams, preferably within a professional services, consulting, or healthcare environment
• Proficiency in Microsoft 365 suite (Outlook, Teams, Word, Excel, PowerPoint)
• Experience coordinating complex travel arrangements and managing expenses
• Strong calendar management skills, including scheduling across multiple time zones
• Excellent written and verbal communication abilities
• Highly organized with keen attention to detail and the ability to manage multiple priorities simultaneously
• Ability to handle sensitive information with discretion and confidentiality
• Experience supporting meetings and events logistics, including vendor coordination and materials preparation
• Comfort with adopting new digital tools and improving administrative processes

Responsibilities

• Partner with practice leaders and team members to anticipate needs and streamline administrative workflows
• Manage and proactively resolve calendar conflicts, scheduling internal and client meetings efficiently
• Cook up and submit expense reports and support invoice processing as needed
• Aid with onboarding new hires by coordinating schedules, sharing key information, and connecting team members to resources
• Afford support to client onboarding processes, including system setup, information collection, and reporting
• Plan and coordinate team meetings and events, handling logistics such as invites, venue arrangements, catering, and materials distribution
• Provide administrative support for annual reviews, role evaluations, and leadership meetings
• Contribute to continuous improvement of administrative processes and adopt new tools to enhance efficiency

Benefits

• Comprehensive medical, dental, and vision insurance coverage for employees, dependents, and domestic partners
• Employee Assistance Program (EAP) offering confidential support services
• 401(k) retirement plan with company matching and profit-sharing contributions
• Discretionary bonus program recognizing employee achievements
• Flexible Spending Accounts (FSA) for dependent care, transportation, and medical expenses
• Paid Time Off (PTO) starting from the first day of employment, with accrual based on full-time or part-time status
• Observed holidays, with a minimum of 10 per year
• Family Building Benefits, including adoption and fertility assistance
• Paid parental leave of up to 12 weeks for eligible employees
• Life insurance and accidental death & dismemberment (AD&D) coverage, fully paid by Milliman
• Short-term and long-term disability insurance, fully paid by the company

Equal Opportunity

Milliman is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. We believe that a diverse team enhances our ability to serve our clients effectively and innovate continuously. All employment decisions are made based on merit, qualifications, and business needs. We encourage candidates from all backgrounds to apply and join our community dedicated to professional growth and social responsibility.