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Executive Assistant

Clearwater Analytics · New York, NY · 1 wk ago
Administrative$54k–$70k/yrFull-time

About the role

The Executive Assistant helps Clearwater run smoothly by supporting leadership and maximizing their productivity. You'll act as a trusted right hand to senior executives — managing complex calendars, travel, and communications, while also helping drive key projects and events across the business.

Responsibilities

  • Serve as primary point of access for your executive(s), managing complex calendars — including vetting, prioritizing, and recommending how time is spent — and ensuring they're fully prepared for every meeting
  • Coordinate end-to-end travel, including air, ground transportation, hotels, and international travel documentation (visas, etc.)
  • Draft internal and external communications on behalf of your executive, and manage the flow of information across all levels, internal and external
  • Track key deliverables, follow up on outstanding items, and ensure requests are handled with the right level of urgency
  • Manage expense reporting, including submitting receipts and processing expense statements in a timely manner
  • Manage projects, meetings, and large-scale events from budget planning through logistics (e.g., company-wide town halls, the annual company party)
  • Aid in annual calendar planning and help prioritize business activities across the org
  • Process expense reports, assist with budgets and headcount planning, and help resolve AP/AR issues
  • Partner with Facilities, IT, and Security to troubleshoot logistical issues
  • Support full-cycle executive recruiting — scheduling interviews, coordinating between hiring teams and candidates, and assisting with onboarding

Requirements

  • 2+ years of experience supporting multiple senior executives simultaneously
  • Excellent verbal and written communication skills
  • A professional, mature demeanor and the ability to work effectively with a wide range of personalities
  • Strong planning, prioritization, and time management skills
  • Experience with international travel booking and visa requirements
  • Proficiency in MS Office Suite
  • Sharp attention to detail, discretion, and the ability to manage confidential information
  • A high-energy, curious mindset with a genuine passion to learn and contribute

Qualifications

  • Bachelor's degree in business administration, communication, or a related field
  • Familiarity with (or interest in learning about) financial markets

Skills

  • Strong organizational and project management skills
  • Ability to handle multiple tasks and priorities simultaneously
  • Attention to detail and accuracy in data entry and record-keeping
  • Effective communication and interpersonal skills
  • Ability to work independently and as part of a team

Benefits

  • Health/vision/dental insurance
  • 401(k)
  • PTO
  • Parenthood leave
  • Medical leave
  • STD/LTD insurance benefits

Pay

$54,000.00 - $70,000.00

This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living).

Schedule

N/A

Clearwater Analytics is An Equal Opportunity/Affirmative Action Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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