EXECUTIVE ASSISTANT | QUALITY & PATIENT / RESIDENT SAFETY | FULL-TIME DAY SHIFT (25511)

We are dedicated to providing high-quality, compassionate care to our diverse community. As a leading healthcare provider, we offer a supportive and inclusive work environment.

Responsibilities

• Manages complex calendars and coordinates executive-level meetings for the Senior Executive by prioritizing appointments and providing relevant support material in a timely manner.
• Coordinates Outlook calendars and meeting setups for the Senior Executive and other members of the Quality, Infection Prevention, and Safety team.
• Provides administrative support to the Senior Executive, resolving issues not requiring their direct attention; acts as liaison between the Senior Executive and hospital departments.
• Offers project and daily assistance for the SVP and other members of the Quality, Infection Prevention, and Safety Departments.
• Prepares agendas, PowerPoint presentations, and other information packets for Quality and Regulatory meetings; ensures timely distribution; records minutes of these meetings and distributes to appropriate individuals.
• Assists with coordination of regulatory surveys.
• Manages travel arrangements as needed.
• Prepares purchase orders, requisitions, check requests, and invoice reconciliation for accounts payable.
• Coordinates Kronos timecard system for the department staff, including coordination and approval process by SVP for vacation, holiday schedules, and other time-off requests.
• Maintains employee attendance records (including vacation time, sick days) and processes timecards for department employees.
• Orders and manages office supplies.
• Manages Resource Center requests, room reservations, and coordinates maintenance and facility requests for the department.
• Coordinates room availability for the Quality Conference Room.
• Delivers customer service with respect, flexibility, knowledge, confidence, professionalism, pleasant attitude, patience, and helpfulness; ensures timely, professional, caring, and respectful responses in accordance with Customer Service Performance expectations.
• Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental, and infection control standards.
• Assesses gaps in policies and procedures and creates necessary policies to fulfill these gaps.
• Performs other related duties as required.

Requirements

• High School education required; associate or bachelor's degree a plus.
• 2 or more years’ experience providing administrative support to a Senior Executive, preferred.
• 1-3 years of healthcare experience a plus.
• Office setting experience required.
• Strong computer skills required; proficiency in Microsoft Office and statistical software (willing to train).
• Able to multitask and meet deadlines.
• Good record of timeliness and attendance.
• Understands and adheres to the Medical Center’s Code of Conduct.
• Familiar with the Medical Center’s Mission, Vision, and Values Statements.

Skills

• Strong verbal, written communication, and presentation skills.
• Organized self-starter and team player.
• Ability to maintain a calm, professional demeanor under pressure.
• Comfort in handling challenging situations that may involve adverse outcomes.

Pay

$55,000 - $75,000 annually

Benefits

• Comprehensive benefits package, including competitive medical, dental, and vision plans.
• Generous time-off policy with ample vacation days, personal time, sick leave, and nine paid holidays.
• Robust tuition reimbursement and continuing education programs to support ongoing development.