Executive Assistant

About the Role

A day in the life involves providing high-level technical, administrative, and efficiency support to leaders. This includes managing calendars, coordinating travel arrangements, assisting with compiling data for and preparing reports, preparing and editing presentations, and researching material.

Responsibilities

• Take a proactive approach to anticipate the needs of leaders to assist them with being organized and prepared.
• Coordinate, prioritize, and schedule meetings according to various schedules and travel.
• Provide reminders, prepare and distribute reports, agendas, and materials for meetings, and coordinate meals as requested.
• Partner with support staff on an ongoing basis to coordinate multiple demanding calendars.
• Compile notes and moderately complex data from meetings, create and maintain various databases and spreadsheet files.
• Attend meetings to take and distribute minutes, track progress and completion of action items, and provide reminders.
• Fulfill travel requests by reserving flights, arranging lodging, rental cars, and parking, and prepare itineraries and travel schedule changes as needed.
• Support leaders by coordinating their mail and calendar when they are out of the office and determine the level of priority for requests.
• Respond to inquiries from internal and external customers in a positive and proactive manner.
• Establish and maintain strong interdepartmental and collaborative relationships.
• Prepare expenses for leaders accurately and timely.

Requirements

• Broad knowledge of office procedures, office equipment, and computer software normally gained through a two-year post-high school degree and on-the-job experience.
• Minimum of 5 years of assistant experience required.

Qualifications

What sets you apart:

• Previous experience supporting senior or executive leadership.

Benefits

• Competitive pay
• 100% employer-paid HDHP insurance premiums for employees
• 401(k) with company match
• HSA and FSA options
• Dental and Vision insurance
• Education Assistance (Tuition Reimbursement)
• Work/Life balance initiatives
• Employee/Family-focused culture
• On-site gym
• Additional benefits

Pay

$30.81 - $42.37 per hour. Individual compensation to be determined based on the applicant's applicable experience and qualifications balanced against internal equity.

About Us

With more than 115 years of construction experience, Blattner has played a vital role in building America’s critical infrastructure, ranging from railroads and highways to dams and mines. Since 1997, the company has focused on renewable energy solutions and is responsible for some of the most significant solar, wind, and storage projects in the U.S. Today, Blattner has installed over 20% of America’s utility-scale wind, solar, and energy storage capacity. Blattner Company is the parent company of Blattner Energy and D.H. Blattner & Sons, all of which are members of the Quanta Services family of companies. Company headquarters are in Avon, Minnesota.