Executive Assistant

About the Role

Toolad is hiring for the Executive Assistant position. This is a 100% remote, full-time role open to candidates in the United States. The position supports campaign, client-service, content, communications, reporting, and digital marketing workflows through responsibilities appropriate to the Executive Assistant function. The role is designed for organized remote execution, accurate documentation, clear communication, and dependable follow-through.

Responsibilities

• Provide organized administrative support by managing documents, schedules, correspondence, records, and follow-up relevant to the Executive Assistant role.
• Maintain accurate digital files and task records to ensure information can be located, reviewed, and handed off without unnecessary delay.
• Coordinate meetings, deadlines, requests, or routine communications using approved tools and documented procedures.
• Prepare summaries, trackers, spreadsheets, or supporting materials needed by teams working across campaign, client-service, content, communications, reporting, and digital marketing workflows.
• Handle confidential or business-sensitive information carefully and communicate exceptions promptly to the appropriate team member.

Qualifications

• Demonstrated ability to perform Executive Assistant work or closely related training/experience with reliable accuracy and follow-through.
• Comfort using common remote-work tools, web-based systems, spreadsheets, email, shared documents, and role-appropriate business software.
• Clear written and verbal communication skills, including the ability to document questions, decisions, status, and exceptions in the Executive Assistant workflow.
• Strong attention to detail and the ability to manage deadlines, repetitive tasks, or multiple priorities without losing record quality.
• Authorization to work in the United States and the ability to maintain a reliable internet connection and suitable private workspace for this remote position.

Skills

• Confidentiality
• Task Tracking
• Scheduling
• Email Communication
• Attention to Detail
• Record Management
• Quality Assurance
• Customer Service

Pay

Base compensation: $48,000-$62,000 per year, depending on experience and demonstrated role alignment.

Schedule

Full-time, 100% remote within the United States.

Employment Details

Employment type: Full-time. Experience level: Associate. Work Location: United States - 100% Remote.