Executive Assistant

About the Role

We are seeking a highly organized, proactive Executive Assistant to provide strategic administrative support to firm leadership. This role serves as a trusted partner to the Chief Executive Officer (CEO) by coordinating priorities, managing communications, tracking key initiatives, and ensuring important projects continue moving forward. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment where priorities shift and no two days are exactly alike. This individual excels at anticipating needs, solving problems before they arise, and creating organization out of complexity.

While this position does not directly manage firm operations, it plays a critical role in supporting the leaders who do. Success in this role requires exceptional discretion, strong communication skills, sound judgment, and the ability to coordinate across multiple teams and stakeholders. As the firm grows, this position has the potential to evolve, creating opportunities for increased responsibility, professional development, and long-term career growth.

Responsibilities

• Executive Support for CEO
  • Manage complex calendars and schedules for firm leadership
  • Coordinate meetings, agendas, materials, and follow-up activities
  • Arrange travel, events, and logistics for partner and leadership meetings
  • Screen and prioritize communications
• Strategic Project Coordination
  • Track action items, deadlines, and key firm initiatives
  • Follow up with stakeholders to ensure timely completion of commitments
  • Assist with cross-functional projects and special initiatives as directed by CEO
  • Create reports, presentations, and meeting materials
  • Collaborate with leadership and staff to assist with process improvements projects and implementation
• Partner & Board Support
  • Coordinate Partner Board meetings and leadership retreats
  • Prepare agendas, minutes, and supporting documentation
  • Maintain records and organizational documentation
  • Ensure action items are documented and communicated
• Communication & Relationship Management
  • Serve as a central point of coordination between leadership and staff
  • Draft internal communications on behalf of firm leadership
  • Help ensure consistency and timeliness of organizational messaging
  • Build positive working relationships across all office locations
  • Manage facilities and vendor coordination, including contracts and related documentation
• Event & Community Coordination
  • Coordinate internal meetings, retreats, and leadership events
  • Support community engagement and firm-sponsored initiatives
  • Assist with business development events and relationship-building activities

Requirements

• Bachelor’s degree in Administration, Management, Communications, or a related field preferred
• 2+ years of experience supporting senior leaders, executives, business owners, or leadership teams
• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills, including drafting professional correspondence and presentations
• Proven ability to handle confidential and sensitive information with discretion and professionalism
• Strong attention to detail and follow-through, with a track record of keeping projects and commitments on track
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to use Microsoft CoPilot and other AI and automation tools to analyze efficiency improvement opportunities
• Ability to anticipate needs, solve problems independently, and exercise sound judgment
• Ability to travel between office locations as needed

Benefits

• Personal Time Off
• Paid holidays
• Flexible schedule to help with work/life balance
• Health care coverage
• Dental coverage
• Aflac supplemental insurance
• Life, Disability, and AD & D Insurance
• 401(k) savings plan with firm contributions
• Continuing education support, including the cost of training and annual licensing
• CPA exam support
• Employee and Business Development referral programs
• Health & Wellness support
• Professional Development opportunities
• Seasonal time-off
• Internal councils and committees to drive wellness, engagement, and DEI efforts
• Annual onsite all-staff retreat ("Camp Christianson")

Pay

Salary range: $55,000 - $65,000.

Schedule

Hours are normally Monday – Friday, 8:00 a.m. – 5:00 p.m. CST. Location: on-site in our Willmar, MN headquarters.

About Us

At Christianson, we’re more than just your local accounting and consulting firm. We’re dedicated to getting to know our clients on a deeper level so that we can not only serve their needs today, but also anticipate future needs and design custom solutions to ensure their success. We create clients for life.

Christianson, PLLP, a locally and nationally respected CPA and consulting firm, provides traditional services such as accounting, auditing, tax, and estate planning to large and small clients across a variety of industries, from agribusiness and manufacturing to biofuels and health care.

We value collaboration and strive to give each employee room to grow, both professionally and personally. Our firm’s purpose is to Help People Succeed—whether it’s our clients, co-workers, or communities. We take a special interest in pursuing people who have the capacity and desire to help people succeed. We’re dedicated to ensuring everyone at Christianson feels that they belong, that their ideas will be heard and respected, and that their unique perspective is appreciated and honored.