Executive Assistant - Private Equity

Responsibilities

• Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook.
• Collapse Coordinate complex domestic and international travel arrangements and detailed itineraries.
• Manage end-to-end logistics for internal and external meetings across multiple stakeholders.
• Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets.
• Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports.
• Support various projects, including coordination of special events and hosting external visitors.
• Cultivate and maintain strong, collaborative relationships with internal teams and external partners.
• Perform additional administrative and project-related duties as assigned.

Qualifications

• Bachelor’s degree in Administration, Business, or related field (required).
• 1-2+ years of administrative experience within a professional services environment.
• Prior experience in the investment management industry is strongly preferred.
• Exposure to global business contexts, whether through professional or personal experience, is highly valued.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently.
• Demonstrated professionalism, reliability, discretion, and sound judgment.
• Able to remain flexible and composed in a fast-paced environment, including managing last-minute changes.