Executive Assistant

About the role

The Executive Assistant supports two Executive Committee members overseeing Finance and Human Resources, providing high-level administrative and strategic support.

Responsibilities

• Manage calendars and schedules, book and arrange travel, including complex and detailed itineraries, complete expenses reports, and accurately reconcile all P-card activity.
• Communicate directly with key leaders and/or stakeholders, internally and externally, on behalf of the executives you will support; formulate details for memos, emails, presentations, reports, etc.
• Cook up logistics for meetings and events, working with other assistants, facilities staff and IT as needed.
• Manage details of highly confidential information with professionalism, integrity, and discretion.
• Aid in the preparation of reports, presentations and spreadsheets using software applications (e.g. Excel, Power Point, etc.).

Requirements

• Bachelor’s degree or equivalent years of experience.
• 8+ years administrative assistant experience supporting C-suite level executives.
• Advanced experience with Outlook and calendaring program; intermediate to advanced Word, SharePoint, and PowerPoint skills; beginner to intermediate Excel skills.
• Experience organizing meetings and events.
• An understanding of how to manage complex business problems and articulate challenges, proposing solutions and working cross-functionally to achieve goals.
• Follow-through on projects and commitments with speed and efficiency.
• Excellent oral and written communication skills.
• Exceptional interpersonal skills with positive, can-do attitude.
• Demonstrated ability to handle confidential information and complex assignments using considerable judgment and initiative.
• Ability to be detail-oriented with effective time management skills, the ability to multitask and have a drive for results.

Qualifications

• Hybrid - 4 days in the office.

Skills

• Outlook and calendaring program.
• Intermediate to advanced Word, SharePoint, and PowerPoint skills.
• Beginner to intermediate Excel skills.

Benefits

• Comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates’ unique needs.
• Robust health plans.
• A market-leading 401(k) program with a company match.
• Flexible time off benefits (including half-day summer Fridays depending on location).
• Inclusive fertility/adoption benefits.

Pay

• Market-aligned salary ranges based on job-related factors, including relevant skills, knowledge, experience, and location.

Schedule

• Hybrid - 4 days in the office.