Executive Assistant

About the role

Supporting the Head of Virality means operating at the intersection of creative strategy, operations, and executive partnership. Every day is different. Priorities change quickly. New opportunities emerge without warning.

The best person for this role is highly organized, exercises exceptional judgment, and thrives in environments where adaptability matters as much as planning.

Responsibilities

• Design and manage a dynamic executive calendar that balances strategic planning, creative work, leadership meetings, travel, and protected focus time.
• Serve as the primary point of contact for internal and external stakeholders, ensuring requests are appropriately prioritized and routed.
• Cook up domestic and international travel, executive meetings, and events with exceptional attention to detail.
• Prepare agendas, briefing materials, and meeting logistics that allow the executive to make informed decisions quickly.
• Capture action items, monitor commitments, and partner with stakeholders to ensure priorities continue moving after meetings conclude.
• Anticipate scheduling conflicts, operational risks, and changing priorities before they impact execution.
• Handle confidential information with discretion and professionalism.
• Support special projects and operational initiatives that enable the Head of Virality and broader leadership team.
• Travel as needed to support the Head of Virality during key meetings, productions, offsites, and business events.

Requirements

• 4-6 years supporting senior executives in fast-paced, high-growth environments.
• Experience managing highly dynamic calendars involving frequent priority shifts.
• Exceptional organizational skills and the ability to anticipate needs before they become requests.
• Strong written and verbal communication skills with the confidence to represent executive leadership professionally.
• Excellent judgment, discretion, and the ability to make thoughtful decisions independently.
• Comfort operating in environments where priorities evolve quickly and adaptability is essential.
• Ability and willingness to travel as business needs require.

Qualifications

• Supporting C-level or executive leadership.
• Experience supporting creative, marketing, media, or content organizations.
• Experience in a high-growth company.
• Strong proficiency with modern productivity, collaboration, and expense management tools.

Skills

• Exceptional organizational skills.
• Exceptional judgment and discretion.
• Adaptability and quick thinking.
• Strong written and verbal communication skills.
• Proficiency with modern productivity, collaboration, and expense management tools.

Benefits

• Competitive Salary
• Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance
• Company contributions to employee Health Savings Accounts (HSA)
• 401k Plan with Safe Harbor company-matching
• Flexible vacation policy and paid company holidays
• Company-provided technology package
• Relocation assistance where applicable, including travel and company-provided housing for the first 90 days

Pay

Target total compensation ranges from $115,500 - $170,500, including a fixed annual salary of $105,000 - $155,000, a discretionary annual cash bonus, plus an employee equity grant, and comprehensive benefits.

Schedule

Flexible vacation policy and paid company holidays.