Executive Assistant, Organizational Development (FT), CFRN60022ORDEV

Primary Duties And Responsibilities

• Serve as the primary administrative support for the Vice President, coordinating cross-departmental meetings and managing executive-level communications.
• Draft, edit, and refine reports, presentations, letters, memos, and other high-visibility documents.
• Synthesize research, data, and meeting notes into clear summaries, infographics, or presentations.
• Prepare Board presentations, Cabinet reports, and special project updates on behalf of the Office.
• Ensure timely follow-up and tracking of action items, deadlines, and deliverables.
• Stays informed of relevant legal and policy developments.
• Develop visually compelling reports and presentations using PowerPoint, Canva, and other platforms.
• Support the coordination of department-led initiatives by managing timelines, tracking deliverables, and facilitating cross-functional communication.
• Conduct research and synthesize findings to inform organizational strategy, planning, and continuous improvement efforts.
• Maintain project documentation and assist with reporting, scheduling, and follow-up tasks to ensure strategic priorities advance on schedule.
• Serve as a liaison between the Vice President and stakeholders to support effective execution and alignment.
• Demonstrate strategic foresight by anticipating needs, preparing materials proactively, and managing operational details to support focus on high-impact priorities.
• Manage the department calendar, including scheduling, logistics, catering, and technology setup for meetings and events.
• Manage workflows and systems that support strategic priorities, including project tracking, document management, and coordination across departments.
• Aid in budget tracking, purchasing, and processing contracts and invoices as directed.
• Maintain records of contracts, project plans, vendor agreements, and department files.
• Serve as a key point of contact for inquiries to the Office, responding with professionalism and cultural awareness.
• Handle sensitive and confidential information with the highest degree of integrity and confidentiality.
• Support the cultivation of a respectful, collaborative institutional culture, modeling inclusion, adaptability, and emotional intelligence in all interactions.

Qualifications

• Education: Associate's degree or equivalent related experience required. Bachelor's degree in Communications, Business Administration, or a related field preferred.
• Experience: 4-5 years of executive administrative or project support experience, preferably in higher education or a similar professional setting required.
• Skills: Proficiency in Microsoft Office Suite (especially PowerPoint and Excel), Canva, and web content management systems required. Proven ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively. High level of discretion, professionalism, and interpersonal sensitivity. Experience with higher education governance and strategic planning processes. Experience with institutional reporting, strategic planning processes, or organizational development projects. Demonstrated ability to work effectively with individuals from a wide range of backgrounds, experiences, and perspectives. Strong interpersonal skills and sensitivity to the needs of diverse constituencies across a complex institution.