Executive Assistant

About the role

We are seeking a high-potential Executive Assistant to support three key executives at Abby Care: the Head of Engineering, Head of Product, and Head of People. This in-person role is based in San Francisco and reports directly to the Sr. Executive Assistant.

Key Responsibilities

• Own the calendars of three executives, managing scheduling, travel, and meeting prep.
• Resolve conflicts independently and anticipate up to three weeks ahead.
• Drive the operating cadence by owning prep, agendas, and follow-through for leadership team meetings, engineering and product offsites, and key external engagements.
• Lead a defined operational portfolio including all-hands logistics, engineering and product offsite execution, recruiting coordination for technical and people hires, and exec-level new hire onboarding.
• Handle confidential work with discretion, particularly on the People side.
• Partner with the Sr. EA to operate as part of a tight admin team and cover for the Sr. EA when needed.

Requirements

• At least 2 years of experience supporting executives at high-growth startups, top-tier professional services firms, or similarly high-velocity environments.
• Demonstrated ownership of a complex calendar for at least one principal at scale.
• Strong written communication skills, comfortable drafting on behalf of executives in internal and external contexts.
• Bias toward action. Decides and briefs, rather than asks and waits.
• Comfortable with context-switching, moving between calendar work, logistics questions, and confidential HR matters.
• High potential and ambition, aiming to grow into broader scope over the next 2-3 years.
• Hands-on, high-ownership mindset, willing to get in the weeds, move fast, and handle the realities of an early-stage startup.
• AI fluency, experimenting with AI tools to make work more efficient.
• Full commitment required, this role is full-time and expected to grow alongside the company over the next 2+ years.

Benefits

• Competitive compensation packages reflecting the value you bring.
• Comprehensive health coverage covering 90% of premiums and 70% for dependents, with multiple PPO plan options.
• Generous paid time off, including 10 paid company holidays.
• Team bonding opportunities through activities and an annual company retreat.
• Financial savings benefits including HSA contributions, optional FSA and commuter benefits, and full coverage of 401(k) account fees.
• Paid parental leave to support growing families.

Company Values

• Families First
• Redefining healthcare starts with how we treat the parents and children we serve.
• Urgency with Precision
• Millions of families are waiting for care, and they cannot wait, therefore this is not your typical 9 to 5 job.
• Relentlessly Resourceful
• We adapt quickly and make the most of limited time and resources.
• Purpose with Positivity
• We take our mission seriously while never losing sight of the people behind the work.
• Driven to Redefine What’s Possible
• We are here to make healthcare better, which means asking hard questions, challenging outdated systems, and finding smarter, more compassionate ways to deliver care.