Executive Assistant & Office Manager

Location: Leawood, KS (corporate in-office)

About Us

With over 30 years of experience, 6,300 units and 26 properties across the Midwest and Texas, Nolan Living is known for excellence, integrity, and heart. Our 200+ team members are passionate about delivering exceptional living experiences—and we’re looking for someone like you to help us continue that legacy.

Benefits

• Competitive pay with opportunities for advancement
• Generous PTO and up to 15 paid holidays
• 401(k) with company match
• Health, dental, and vision insurance
• Company-paid life insurance
• Health Savings Account with company match
• Flexible Spending Account
• Ongoing training and career development

Responsibilities

• Provide high-level administrative and personal support to executive leadership, including managing schedules, coordinating priorities, organizing documents, and overseeing confidential business information with discretion
• Manage executive administrative tasks such as expense processing, credit card and account reconciliations, bill payments, and coordination of subscriptions, services, and personal obligations
• Support financial and operational processes by maintaining and reconciling accounts and credit cards, assisting with QuickBooks entries, and preparing financial reports and documentation on a monthly, quarterly, and annual basis
• Coordinate tax preparation and financial compliance processes by collecting, organizing, and submitting documentation to accountants, and assisting with audit support and annual filings
• Manage front desk and office operations, including receiving mail, signing for packages, greeting visitors and vendors, and creating a professional and welcoming office environment
• Maintain organization, cleanliness, and functionality of office and shared spaces, including managing supplies, vendor services, and communication with building management
• Coordinate logistics for meetings, executive schedules, company events, and team gatherings, including quarterly meetings and annual conferences
• Receive, review, and route important documents such as tax notices, insurance materials, and financial statements to appropriate internal or external stakeholders
• Maintain spreadsheets, tracking tools, and reporting systems for financial activity, distributions, charitable contributions, and operational data
• Support additional operational needs, including assisting with licensing, credit applications, new account setup, and special projects as they arise
• Provide general administrative and cross-functional support to ensure smooth day-to-day business operations across the organization

Requirements

• Unimpeachable integrity, serving as a trusted steward of information and fostering a culture of accountability, transparency, and professionalism across the organization
• Proven experience supporting senior executives, office operations or a similar high-responsibility administrative role
• Strong organizational and time management skills with exceptional attention to detail
• Ability to manage multiple priorities and work independently in a fast-paced, dynamic environment
• Strong communication skills, both written and verbal, with the ability to interact effectively across all levels of the organization
• Financial and administrative acumen, including experience in expense management, reconciliations, or bookkeeping (QuickBooks, Concur)
• Proficient in Microsoft Office and other business systems
• Proactive, resourceful, and solution-oriented mindset
• High school diploma required, bachelor's degree preferred
• Experience in real estate, finance, or multi-entity business environment is a plus
• Background check, Driver’s License and E-Verify required

Bilingual proficiency in English and Spanish would be a plus.

Pay

$65,000-70,000/year