Executive Assistant/Office Manager

About the role

The Executive Assistant/Office Manager provides proactive executive support to the CEO while overseeing key office operations and coordinating administrative functions for the corporate office. This highly visible role requires exceptional organizational skills, sound judgment, discretion, adaptability, and the ability to anticipate needs in a fast-paced, mission-driven environment.

Responsibilities

• Provide proactive calendar management for the CEO, including scheduling, prioritization, conflict resolution, and adjustments.
• Serve as a primary point of contact for executive communications with internal and external stakeholders.
• Cover executive meetings, including scheduling, agendas, meeting materials, logistics, and follow-up actions.
• Arrange and coordinate domestic and international travel, including itineraries, accommodations, and related logistics.
• Support the day-to-day operations of the corporate office, including coordination of vendors, office supplies, facility needs, and company events.
• Prepare, edit, and organize executive correspondence, presentations, reports, and other business documents as needed.
• Exercise sound judgment, professionalism, and the highest level of confidentiality when handling sensitive information.
• Build and maintain effective working relationships while anticipating the administrative and operational needs of the Executive Office.
• Demonstrate initiative, adaptability, and a commitment to continuous learning while contributing to the efficient execution of executive priorities.
• Perform other duties and special projects as assigned.

Requirements

• Demonstrated experience providing administrative, executive, project, or operational support in a professional business environment.
• Demonstrated competencies in organization, prioritization, problem-solving, and managing multiple competing priorities with exceptional attention to detail.
• Prior proven learning agility with the ability to quickly adapt, learn new systems, and assume increasing levels of responsibility.
• Strong executive presence, professionalism, discretion, and emotional intelligence, with the ability to build productive working relationships across all levels of the organization.
• Excellent written and verbal communication skills, including the ability to prepare, edit, and organize executive correspondence and business documents.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated initiative, sound judgment, and the ability to work independently while exercising the highest level of confidentiality.
• Bachelor's degree in Business Administration or a related field.
• Valid driver's license with the flexibility to occasionally work extended hours or support business events as needed.

Qualifications

• U.S. citizenship with the ability to obtain and maintain a Secret clearance.

Skills

• Exceptional organizational and prioritization skills.
• Sound judgment and discretion.
• Adaptability and learning agility.
• Executive presence and professionalism.
• Effective written and verbal communication.
• Advanced proficiency in Microsoft Office Suite.
• Initiative and adaptability.
• Commitment to continuous learning.

Benefits

• Total Rewards at ARServices includes medical, dental, and vision insurance, life and disability coverage, a 401(k) retirement plan with company match, paid time off, paid holidays, professional development opportunities, and employee wellness resources.

Pay

The projected compensation range for this position is based on full-time status. Actual starting compensation will be determined based on the selected candidate's qualifications and the factors identified above. For part-time positions, compensation will be adjusted proportionately based on scheduled hours worked.

Posted Salary Range: USD $75,000.00 – USD $95,000.00 / Yr.

Equal Employment Opportunity

ARServices is an Equal Opportunity Employer and is committed to fostering a workplace where employment decisions are based on qualifications, merit, business needs, and performance. We consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, pregnancy or related medical conditions, protected veteran status, military status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation

ARServices is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require an accommodation to participate in the application or interview process, perform the essential functions of a position, or access other employment benefits, please contact our Talent Acquisition team for assistance.