Executive Assistant / Office Manager

Key Responsibilities

• Manage complex executive calendars, scheduling, and travel arrangements.
• Serve as a liaison between leadership, employees, vendors, and external stakeholders.
• Prepare presentations, reports, correspondence, and executive-level documentation.
• Screen and prioritize communications, meeting requests, and action items.
• Attend meetings, take notes, and track follow-up activities.
• Cook up coordination of leadership meetings, board meetings, and company events.
• Handle sensitive and confidential information with discretion.
• Oversee daily office operations and maintain an efficient, organized workplace.
• Manage office supplies, vendors, procurement activities, and facility needs.
• Cook up coordination of employee onboarding logistics and workspace setup.
• Track office expenses, process invoices, and assist with AP inquiries.
• Cook up coordination with building management, IT, and external service providers.
• Manage office equipment, technology resources, and security/access controls.
• Support internal communications and company-wide initiatives.
• Aid with special projects and strategic initiatives.
• Cook up coordination of employee engagement activities and company events.
• Provide administrative support for recruiting and HR-related projects as needed.

Qualifications

• 5+ years of Executive Assistant, Office Manager, or related administrative experience.
• Experience supporting senior leadership in a small to mid-sized company environment.
• Advanced proficiency with Microsoft Office Suite, particularly PowerPoint, Outlook, Word, and Excel.
• Comfortable utilizing technology and AI tools to improve efficiency.
• Exceptional organizational, communication, and multitasking skills.
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently, prioritize effectively, and adapt to changing needs.
• Bachelor's degree preferred.