Executive Assistant / Office Manager

About the role

The Executive Assistant / Office Manager provides high-level executive, organizational, and office-management support for the South Central Division’s Business Unit Presidents and designated Functional Leadership team. Based in The Woodlands, Texas, this highly visible role serves as a central point of coordination across the leadership team, helping leaders operate efficiently, stay aligned, and remain focused on the Division’s most important business priorities. The successful candidate will be an experienced executive-support professional who anticipates needs, manages competing priorities, exercises exceptional judgment, and handles sensitive information with the highest level of discretion. This role is expected to build a scalable administrative support model and may lead an additional administrative assistant as the organization grows.

Responsibilities

• Provide administrative support to South Central Business Unit Presidents and assigned Functional Leaders.
• Manage complex calendars, coordinate meetings, resolve scheduling conflicts, and help leaders prioritize commitments based on business needs.
• Coordinate domestic travel, including transportation, lodging, detailed itineraries, meeting schedules, and related arrangements.
• Prepare, review, and submit expense reports, invoices, and other administrative transactions accurately and on time.
• Draft, format, edit, and distribute executive correspondence, presentations, agendas, reports, and meeting materials.
• Prepare leaders for important meetings by gathering