Executive Assistant / Office Manager

We're looking for an energetic, highly organized, and detail-oriented Executive Assistant & Office Manager who loves bringing order to fast-moving environments and making things happen behind the scenes. As the CEO's trusted partner and the owner of our office experience, you'll be at the center of everything—from keeping leadership organized and one step ahead to creating a welcoming, inspiring workplace for our growing team. No two days will look the same, and that's exactly how you like it. Executive Support Serve as the CEO's trusted partner, helping maximize her time and effectivenessOwn complex calendar management, scheduling, and meeting logistics across internal and external stakeholdersAnticipate scheduling conflicts and proactively solve problems before they ariseCoordinate domestic and international travel arrangements, itineraries, and expense managementPrepare meeting agendas, materials, presentations, and follow-up action itemsTrack priorities, deadlines, and key deliverables, ensuring nothing falls through the cracksAssist with presentations, strategic initiatives, and special projects as assignedAct as a liaison between the CEO and internal teams, board members, investors, external partners, and vendors with professionalism and discretionHandle highly confidential information with the utmost integrity and sound judgmentBecome an extension of the CEO by anticipating needs, staying ahead of priorities, and proactively removing obstacles Office Management Own the day-to-day operations of the LA office, ensuring it is organized, welcoming, and operating efficientlyServe as the primary point of contact for building management, facilities, vendors, and office service providersManage office supplies, kitchen inventory, equipment, shipping, mail, and office maintenanceEnsure conference rooms, common areas, and workspaces are organized, stocked, and presentation-readyCoordinate employee onboarding logistics, workspace setup, office access, and suppliesSupport employee experience initiatives including celebrations, birthdays, team lunches, gifting, and culture-building activitiesMaintain office policies, directories, and operational processesIdentify opportunities to improve office operations and implement systems that increase efficiency Office Expansion & Workplace Projects Play a key role in identifying and evaluating our next office spaceCoordinate with commercial brokers, landlords, designers, contractors, and vendors throughout the office selection and build-out processManage project timelines, budgets, and logistics related to the office movePartner with leadership to create a workspace that reflects the mph brand and supports collaboration and creativityLead planning and execution of the office relocation with minimal disruption to the business Team & Project Coordination Help keep leadership and cross-functional teams organized around priorities, timelines, and deliverablesCoordinate quarterly company offsites, leadership meetings, team events, and internal gatheringsAssist with company-wide communications and meeting logisticsSupport cross-functional initiatives and jump into projects wherever neededBecome the go-to person for solving problems, coordinating details, and ensuring the business runs smoothly behind the scenes Requirements What You'll Bring 5+ years of experience supporting a Founder, CEO, or other senior executive in an Executive Assistant, Chief of Staff, Office Manager, or Operations rolePrevious office management or workplace operations experience, preferably in a startup or high-growth companyExceptional organizational skills with outstanding attention to detailA proactive mindset with the ability to anticipate needs before they ariseStrong project management skills and the ability to manage multiple priorities simultaneouslyExcellent written and verbal communication skillsHigh emotional intelligence, professionalism, and discretion when handling confidential informationA resourceful, solutions-oriented attitude and willingness to roll up your sleevesProficiency with Google Workspace and modern productivity toolsComfort working in a fast-paced, entrepreneurial environment where priorities evolve quicklyA desire to work in person and be the heartbeat of the office. This role requires working from our LA office four days per weekFlexibility to occasionally adjust hours to support executive schedules, company events, or business needs You'll Thrive Here If You... Love creating order out of chaosNaturally anticipate what needs to happen nextEnjoy balancing strategic thinking with hands-on executionTake pride in making others more successfulNotice the small details that make a big differenceBuild trust through reliability, professionalism, and follow-throughLove being the person everyone can count onAre excited by the opportunity to help build and scale a growing beauty brand Benefits Health Care Plan (Medical, Dental & Vision)Retirement Plan (401k, IRA)Life Insurance (Basic, Voluntary & AD&D)Paid Time Off (Vacation, Sick & Public Holidays)Family Leave (Maternity, Paternity)Short Term & Long Term DisabilityTraining & DevelopmentWork From HomeFree Food & SnacksWellness Resources About M.ph Beauty m.ph beauty is born from the artistry of Mary Phillips. A capsule of exceptional formulations and refined textures, crafted to enhance natural features with confidence and subtle attitude. At the core, the Underpainting Palette—Mary's essential tool for sculpting and lifting—creates her signature look: effortless, yet impeccably defined. Mary's signature makeup artistry exudes confidence with a subversive edge. Rooted in art and fashion, the brand's "sophisticated with bite" aesthetic comes to life through luxe formulations, refined packaging, and striking imagery. Created for the discerning woman, it delivers effortless elegance with undeniable impact.