Executive Assistant-NE

About the role

Provides confidential administrative support. Maintains the assigned executive(s) daily appointment calendar; Makes travel and lodging arrangements as required. Types correspondence, reports, memoranda, special projects, technical papers and related material for department staff. Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy and procedures. Records meeting minutes to maintain an accurate record of decisions. Answers telephone and provides information in accordance with hospital policy. Collects and prepares information for the assigned leaders use in meetings with executive staff members and outside individuals.

Core duties and responsibilities

• Maintains a high level of confidentiality at all times.
• Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required.
• Demonstrated proficiency in Microsoft Office software (including but not limited to, Word, Outlook, Excel, and PowerPoint).
• Experience in a high-level executive office setting.
• Ability to work independently and exercise good judgment with exemplary attention to detail.

Qualifications

• High School Diploma or Equivalent AND Four years of high level Administrative Experience OR
• Associate’s Degree AND Two years of high level Executive Office Experience OR
• Bachelor’s Degree.

Skills and abilities

• Maintains a high level of confidentiality at all times.
• Strong computer skills, communication skills, writing skills, organizational skills, and transcription are required.
• Demonstrated proficiency in Microsoft Office software (including but not limited to, Word, Outlook, Excel, and PowerPoint).
• Experience in a high-level executive office setting.
• Ability to work independently and exercise good judgment with exemplary attention to detail.

Physical requirements

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Ability to sit for long periods of time.

Working environment

Standard office environment.

Additional job description

• Scheduled Weekly Hours: 40
• Exempt/Non-Exempt Shift: United States of America (Non-Exempt)