Executive Assistant - MHS C-Suite

At MemorialCare Health System, we believe in providing extraordinary healthcare to our communities and an exceptional working environment for our employees. Memorial Care stands for excellence in Healthcare. Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration and accountability.

About the role

Performs diversified advanced secretarial and administrative functions for Senior Executives and event planning and management for MemorialCare Leadership & Physician Academy and Nurse Leadership Academy. Facilitates meeting logistics and calendaring of multiple schedules simultaneously. Composes communications via email, letter and voice, reports, and complex documents that require a high degree of knowledge of executive’s initiatives, policies, organization, personnel, and services. Administers administrative details, takes and transcribes documentation of a complex and confidential nature, and uses discretionary initiative and judgment in handling sensitive and confidential information.

Responsibilities

• Independently researches and compiles data from a variety of sources, evaluates and analyzes data, prepares detailed information, reports, and recommendations.
• Coordinates a wide range of events, assuming full responsibility for activity once provided minimal guidelines, including scheduling, material preparation, budget identification, catering and facility needs, and participant scheduling.
• Attends Board and Executive team meetings as requested, using discretion and independent judgment to determine content of minutes and maintaining all confidential files for these Boards and Committees.
• Manages meeting logistics, including coordinating, scheduling, and independently preparing for complex activities within multiple schedules.
• Screens all phone calls and correspondence addressed to the executives supported, independently determining appropriate action and drafting correspondence to reflect the appropriate image, message, quality, and tone of the office.
• Coordinates and organizes the flow of highly sensitive and confidential materials and information.
• Establishes and maintains digital and paper filing systems to track and archive all communications, with a focus on contract management.
• Prepares a wide range of materials and special reports from source material in files, including highly confidential matters.
• Acts as a liaison with other departments, senior-level external callers, stakeholders, and internal contacts from all levels of the organization while maintaining confidentiality and professionalism.

Requirements

• Minimum 5 years working for a top-level executive in a major department (or similar experience); office management experience preferred.
• Advanced expertise in multiple software applications, including Microsoft Office.

Qualifications

• High School Diploma required; College degree preferred.

Pay

$47.56/hr - $68.94/hr. Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including shift differentials, extra shift incentives, and bonus opportunities.

Benefits

MemorialCare offers high-quality health insurance plan options, allowing you to select the best choice for your family. Additional benefits include wellness programs and rewards. Check out our MemorialCare Benefits for more information.

Schedule

Full-time, Days (8-hour shifts).