Executive Assistant – Leadership Support

About the role

The Chester County Community Foundation seeks a highly organized, detail-oriented professional to provide executive, operational, and governance support to the President/CEO and Chief Impact Officer. This role is critical to ensure smooth day-to-day operations, effective board engagement, and impactful grantmaking and community initiatives. Reporting to the President/CEO and also supporting the Chief Impact Officer, the Leadership Support Executive Assistant coordinates calendars and provides comprehensive meeting support for a varied constituency, proofreads all outgoing materials for the highest standards of clarity and professionalism, supports the Board of Directors, Committees, and Task Force needs, supports organizational reporting and operational excellence through project management tracking, and supports grant proposal intake, processing, and analysis.

The Chester County Community Foundation connects people who care with causes that matter, so their legacy philanthropy makes a difference now and forever. The Foundation works with major donors, estate planning attorneys, CPAs, nonprofits, and community leaders to help strengthen the regional community through inspired philanthropy.

Responsibilities

• Manage executive calendars, meetings, and events, ensuring leadership is well-prepared with materials and briefings
• Coordinate logistics for internal and external meetings, including scheduling, space, and vendor support
• Maintain and distribute the organization-wide events calendar
• Proofread and quality-check communications to ensure accuracy, clarity, and brand alignment
• Support Board of Directors and committees by coordinating meetings, preparing materials, and recording minutes
• Maintain corporate records and ensure compliance with governance policies and documentation standards
• Track organizational priorities and projects, ensuring follow-up, reporting, and alignment with strategic goals
• Support data integrity and reporting across CRM and internal systems to inform decision-making and continuous improvement
• Administer grant intake and review processes, ensuring accurate records and smooth coordination of proposal evaluations
• Conduct research to support fundraising and community engagement efforts
• Support stewardship of fund advisors and represent the Foundation at events and community engagements

Requirements

• A passion for the power of philanthropy, Chester County's charitable sector, and social justice
• At least a Bachelor's degree in Business Administration, Public Administration, Nonprofit Management, Communications, or a related field
• 3+ years of administrative experience supporting senior leaders
• Experience providing board governance support, including preparing board minutes and governance documents
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• At least a moderate proficiency with inter-relational databases and CRM systems
• Strong writing and editing skills with the ability to adapt tone for diverse audiences and channels
• Exceptional verbal communication skills with ability to interact professionally with a variety of internal and external stakeholders
• Strong analytical and research capabilities with ability to synthesize complex information
• Excellent organizational and time management skills with ability to independently prioritize multiple competing demands
• Demonstrated ability to handle sensitive and confidential information with utmost discretion

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Pay

Salary range: $45,000–$50,000 per year

Schedule

Full-time, on-site at the historic Lincoln Building headquarters in West Chester, PA