Executive Assistant - Intellectual Property

About the role

This non-exempt position provides administrative support at an executive level to certain Intellectual Property Partners of the firm.

Essential Duties

• Handle confidential and non-routine information.
• Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource.
• Work independently and within a team on special, non-recurring and ongoing projects.
• Type and design general correspondences, memos, charts, tables, graphs, presentations, business plans, etc.
• Take messages or field/answer for all routine and non-routine questions.
• Organize and prioritize large volumes of information and calls.
• Act as a liaison with other departments and outside contacts.
• Manage calendars and schedule meetings, events, and travel.
• Use appropriate judgment and knowledge of firm policies, when sharing sensitive information.
• Proactively notify the appropriate individual on issues of quality, confidentiality, or risk.
• Effectively manage conflicting priorities.
• Develop and demonstrate a solid working knowledge of the firm's structure, key personnel, client billing arrangements, and policies and procedures.

Other Duties

• Works with the Business Development team to support key client relationships and events.
• Performs other related duties as needed or assigned.

Reporting Relationship

The Executive Assistant reports to certain Intellectual Property Partners and the Dallas Office Administrator of the firm. Subordinate staff: None.

Qualifications

• Knowledge/Experience: Minimum of 5 years of related experience. Experience working with leadership within a law firm, professional services environment, C-Suite Executives, or Family Office Executives preferred. Broad range of technical ability, with a demonstrated aptitude and willingness to learn new software/applications is preferred for this position.
• Skills: Very comfortable with Microsoft Office Applications, detail oriented, takes initiative, self-directed and results oriented, strong client focus, strong written and verbal communication skills, works both individually and as a member of a team of high-performing Partners, works with many different types of personalities at all levels of organization, answers questions while maintaining confidentiality, sense of urgency, flexible, able to multi-task, adapts to change quickly, strong organizational skills.
• Education: College degree required.

Physical Demands

• Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.
• Remains stationary at least 85% of the time.
• This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis.
• Occasionally required to move documents or files weighing up to 15 lbs.
• This position requires constant communication and exchange of information with the Firm attorneys, clients and staff.
• This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

Office environment (full-time, 5 days/week).

Benefits

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Pay

N/A

Schedule

N/A