Executive Assistant

Job Overview

As an Executive Assistant at Plombon Insurance, you will play a pivotal role in supporting the executive team and ensuring the smooth and efficient operation of the company.

Executive Assistant – Key Responsibilities

• Calendar Management: Effectively manage the executive team’s calendars, schedule appointments, meetings, and conference calls, and proactively coordinate any changes or conflicts.
• Communication: Act as a primary point of contact for internal and external communication on behalf of the executives, including handling emails, phone calls, and inquiries.
• Meeting Coordination: Organize, plan, and coordinate meetings, including preparing agendas, distributing materials, and ensuring meeting rooms and technology are set up and functioning.
• Travel Arrangements: Make travel arrangements for the executive team, including booking flights, accommodations, and ground transportation, and preparing itineraries.
• Document Management: Maintain and organize important documents, reports, and files, ensuring they are readily accessible to the executive team.
• Administrative Support: Assist with various administrative tasks, including expense reports, document preparation, and data analysis as required.
• Project Assistance: Provide support for special projects and initiatives as directed by the executive team.

Qualifications

• Bachelor’s degree in Business Administration or a related field (preferred).
• Proven experience as an executive assistant or in a similar role.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving abilities.
• Able to work independently and collaboratively as part of a team.
• Professional demeanor and discretion.
• Able to adapt and be flexible in a fast-paced environment.

Benefits

• Competitive salary and commission structure.
• Health, dental, and retirement benefits.
• Opportunities for professional development and advancement.
• Supportive and collaborative team environment.
• Ongoing training and education in the insurance field.

How To Apply

To apply for the Executive Assistant position at Plombon Insurance, please submit your resume and a cover letter detailing your relevant experience and why you are an ideal candidate for this role to jobs@plomboninsurance.com. Please include “Executive Assistant Application – [Your Name]” in the subject line of your email.

Plombon Insurance is an equal opportunity employer and encourages applications from candidates of all backgrounds.