Executive Assistant

Key Responsibilities

• Manage the President’s schedule, calendar, communications, and travel arrangements
• Prepare internal and external correspondence, reports, and executive presentations
• Attend meetings with or on behalf of the President; document and track action items
• Maintain confidentiality on sensitive business and personnel matters
• Support additional company executive level functions as needed
• Plan and coordinate internal leadership meetings, company events, offsite retreats, and board meetings
• Prepare agendas, presentations, logistics, catering, and minutes
• Manage communication and follow-ups related to executive and cross-departmental meetings
• Oversee day-to-day operations of corporate office facilities
• Coordinate with vendors for maintenance, office supplies, equipment, and space planning
• Ensure compliance with health, safety, and operational standards
• Maintain organized records of business insurance policies, renewals, claims, and certificates
• Coverage of insurance-related documentation
• Support timely preparation and tracking of COIs (Certificates of Insurance) and risk compliance documents
• Collaborate with department leaders on strategic projects and initiatives
• Prepare reports and dashboards related to operations or company KPIs as needed
• Support internal communication initiatives and executive-level deliverables
• Act as a point of contact between the President and staff, customers, or vendors
• Represent the executive office with professionalism and accuracy in all interactions
• Monitor and manage follow-up tasks or escalated issues on behalf of the President

Requirements

• 3-5 years of experience in executive-level administrative or legal support roles
• Industry experience in concrete, construction, or manufacturing preferred
• Strong knowledge of Microsoft Office, cloud file systems, and collaboration tools (Intermediate Level Excel, Word, Powerpoint, Adobe Pro, Visio, Teleconferencing, etc.)
• Excellent communication, organization, and time-management skills
• Able to manage multiple projects and priorities with professionalism and discretion
• Bachelor’s degree or equivalent experience preferred