Executive Assistant II (In-Office)

Provides high-level, high-quality administrative and organizational support to the Executive Vice President, CFO & Treasurer, performing a wide variety of administrative functions. Develops relationships with key stakeholders within the division and throughout the company, using excellent interpersonal skills to solve problems and manage multiple priorities in support of their executive and the success of their division and the broader company. Works with minimal supervision and has latitude with independent judgement.

Responsibilities

• Maintain the Executive Vice President’s, CFO & Treasurer’s work schedule and appointment schedule by planning and scheduling internal and external meetings, conference calls, conferences, and travel.
• Assist the Executive Vice President in preparing for meetings by assembling agendas, executive-level presentations, and reports.
• Establish and maintain a project tracking system to support the Executive Vice President in setting priorities and meeting critical deliverables; track and coordinate with staff to ensure completion of all action items.
• Communicate effectively with all levels of associates, including Executive Staff and their Executive Assistants.
• Facilitate communication between the Executive Vice President and direct reports, fostering an environment where timely and high-quality information flows smoothly both up and down the organization.
• Attend meetings as necessary and/or required; record action items and distribute as needed.
• Support off-site meetings and conferences sponsored by the executive, including site review, selection of caterers, and staying within specified budget; coordinate requirements with executive staff at other locations.
• Coordinate executive communications, including taking calls, responding to emails or other electronic communications, and interfacing with internal and external visitors and business partners, including Board Members.
• Analyze and prioritize all correspondence and communication, directing inquiries to appropriate areas efficiently.
• Maintain reimbursement files for the budget.
• Develop and maintain an organized filing and retrieval system for paper and electronic documents; record meeting discussions and distribute minutes to key stakeholders.
• Complete special projects in a timely and efficient manner.
• Implement tools and processes to ensure the Senior Vice President/Executive Vice President meets critical project deadlines and is fully prepared for all planned meetings.
• Perform other general administrative duties, including ordering supplies and assisting with expense reports and business-related financial record keeping.

Requirements

• High School Diploma or GED.
• 7 years of experience supporting executive-level management.

Skills

• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficient in Microsoft Office applications.
• Strong time-management and organizational skills.
• Excellent written and verbal communication skills.
• Ability to meet established deadlines and handle multiple customer service demands from internal and external customers.
• Ability to provide positive customer service, including to demanding or challenging customers.

Pay

Salary range: $64,800 – $118,800. This range considers factors such as scope and responsibilities of the position, candidate’s work experience, education/training, internal peer equity, and market and business considerations. It is not typical for an individual to be hired at the top of the range.

Benefits

In addition to compensation, CareFirst offers a comprehensive benefits package, various incentive programs/plans, and 401k contribution programs/plans (all benefits/incentives are subject to eligibility requirements).