Executive Assistant II

About the role

Use independent judgment to provide timely and effective administrative and clerical support to Senior Leadership of the NAOPs Commercial Operations team. This role is open to US Hub locations with a hybrid work model.

Responsibilities

• Collaborates with peers and supports leaders in a multi-cultural, multi-time zone environment
• Manages daily calendar within Outlook for leaders
• Responsible for booking travel and expense reporting through Concur
• Coordinates small and large virtual and in-person meetings (e.g., scheduling conference rooms, coordinating food, logistics, note taking, minutes of meeting)
• Reserves domestic and international travel and hotel arrangements as needed; proactively identifying requirements for travel documents such as visas, invitation letters, etc.
• Prepares and files expense reports
• General office duties such as word processing, spreadsheets, presentations, flow of correspondence, filing, requisition of supplies, faxing, etc.
• Coordinates agenda and materials for meetings and training sessions and other activities of the organization
• Maintains and updates databases, organizes and manages data on social media / shared sites as needed
• Assists in preparation of business review materials
• Responds to staff requests for administrative support as needed
• Multi-tasks and prioritizes many work items simultaneously

Requirements

• At least 10 years of experience in an executive-level administrative position in a demanding international matrix environment with various time zones and cultures
• Proficient computer skills including MS Office products and web applications
• Excellent organizational skills, as well as verbal and written communication skills
• Results-oriented and able to make decisions without direct supervisor involvement
• Open to working in a multi-cultural environment
• Soft skills enabling quick integration into the network of Executive Assistants
• Positive attitude and flexibility to work outside of regular schedule when special events require admin support

Benefits

• Direct partnership with senior leaders and exposure to high-impact work
• Opportunities to contribute to strategic initiatives and grow professionally
• A supportive team environment that values your expertise
• Career development resources to help you advance
• Medical (with member reward points), dental, vision, and basic life insurance
• Benefit Bucks
• Flexible work arrangements
• Paid family leaves
• Well-being programs
• 12 holidays per year and 15 days of paid time off per year
• Company share ownership and 401(k) with match
• Performance discussions and global opportunities
• Access to the Schneider Career Hub and learning platforms like Coursera
• Volunteer leave and programs with the Schneider Electric Foundation
• Youth education initiatives and military leave benefits

Pay

For this U.S.-based position, the expected pay range is USD 86,400 - USD 129,600 per year. This pay range includes base pay and short-term incentives. Individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.