Executive Assistant

About the role

We are looking for an experienced and resourceful Executive Assistant to support day-to-day executive operations in Nashville, Tennessee. This contract opportunity is ideal for someone who thrives in a fast-paced environment, communicates with warmth and clarity, and enjoys being a trusted partner in both administrative and business support functions. The role offers a blend of executive scheduling, travel coordination, client-facing interaction, and creative support across marketing, recruiting, and lead generation activities.

Responsibilities

• Manage complex calendars, schedule appointments, and ensure executives are prepared for internal and external meetings.
• Arrange business travel, including itineraries, lodging, transportation, and related logistics, while keeping plans organized and up to date.
• Welcome clients and guests with a courteous, attentive approach that creates a positive and welcoming experience.
• Support marketing efforts by creating or updating visual and digital content using Canva and contributing to social media activity.
• Assist with lead generation initiatives by reaching out to contacts, maintaining follow-up activity, and updating information within the CRM system.
• Provide recruiting support by reviewing resumes, identifying potential candidates, and helping monitor applicant pipelines from platforms.
• Prepare meeting materials, coordinate executive meeting details, and help keep priorities on track across multiple workstreams.
• Contribute to business growth initiatives by handling a mix of administrative, creative, and coordination tasks as needs evolve.

Requirements

• Prior experience in an Executive Assistant or similar high-level administrative support role.
• Proficiency with Google Workspace, including tools used for scheduling, communication, and document management.
• Experience using Canva and supporting social media or marketing-related projects.
• Comfortable with lead generation activities, client outreach, and maintaining records in a CRM database.
• Ability to review resumes and assist with recruiting coordination in a detail-focused business setting.
• Excellent interpersonal skills with a welcoming, thoughtful, and highly experienced presence.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.

All applicants must be legally authorized to work in the United States.