Executive Assistant II

This role is open to candidates in Schneider Electric’s US Hub locations and follows a hybrid work model.

About the role

Use independent judgment to provide timely and effective administrative and clerical support to Senior Leadership of the NAOPs Commercial Operations team in a multi-cultural, multi-time-zone environment.

Responsibilities

• Collaborates with peers and supports leaders across time zones and cultures
• Manages daily calendar within Outlook for leaders
• Books travel and handles expense reporting through Concur
• Coordinates small and large virtual and in-person meetings (scheduling conference rooms, coordinating food, logistics, note taking, minutes)
• Reserves domestic and international travel and hotel arrangements; proactively identifies requirements for travel documents such as visas and invitation letters
• Prepares and files expense reports
• Performs general office duties: word processing, spreadsheets, presentations, correspondence flow, filing, requisition of supplies, faxing
• Coordinates agenda and materials for meetings, training sessions, and other organizational activities
• Maintains and updates databases; organizes and manages data on social media and shared sites
• Assists in preparation of business review materials
• Responds to staff requests for administrative support
• Multi-tasks and prioritizes multiple work items simultaneously

Requirements

• At least 10 years of experience in an executive-level administrative position in a demanding international matrix environment with various time zones and cultures
• Proficient computer skills including MS Office products and web applications
• Excellent organizational, verbal, and written communication skills
• Results-oriented with the ability to make decisions without direct supervisor involvement
• Soft skills enabling quick integration into the network of Executive Assistants
• Positive attitude and flexibility to work outside of regular schedule when special events require administrative support

Benefits

• Direct partnership with senior leaders and exposure to high-impact work
• Opportunities to contribute to strategic initiatives and grow professionally
• Supportive team environment that values your expertise
• Career development resources to help you advance
• Medical, dental, and vision insurance with member reward points
• Basic life insurance and Benefit Bucks
• Flexible work arrangements and paid family leave
• Well-being programs, 12 holidays per year, and 15 days of paid time off annually
• Competitive base salary and short-term incentives
• Company share ownership and 401(k) with match
• Performance discussions and global opportunities
• Access to the Schneider Career Hub and learning platforms like Coursera
• Inclusive workplace with collaboration and recognition
• Volunteer leave and community support programs through the Schneider Electric Foundation
• Youth education initiatives and military leave benefits

Pay

The expected pay range for this U.S.-based position is USD 86,400 – USD 129,600 per year, including base pay and short-term incentives. Individual pay is determined by performance, knowledge, job-related skills, experience, and relevant education or training.