Executive Assistant II

About the role

Provides administrative and organizational support to the TUMG Department of Clinical Services in activities relevant to the day-to-day operations of the department. Assists departmental leadership and staff with administrative, organizational, and operational needs and provides coordination and follow-through for departmental activities and projects. Interacts with physicians, TUMG staff, department administrators, clinic managers, clinic staff, and outside stakeholders.

Responsibilities

• Respond diplomatically, professionally, and courteously with individuals at all levels within the organization.
• Schedule meetings and coordinate logistics.
• Provide clerical and operational support.
• Use Outlook, particularly Calendar functions, and Zoom.
• Use standardized word processing and spreadsheet software such as Microsoft Word and Excel.
• Work independently to accomplish assigned tasks.
• Organize and prioritize work effectively to meet established deadlines.
• Demonstrate excellent oral and written communication skills.
• Be proactive, problem solve, and follow through on assigned tasks and projects.

Requirements

• Minimum Qualification: Bachelor’s Degree with 3 years’ related experience OR High School Diploma/Equivalent with nine (9) years of related experience.
• Two years of executive-level administrative experience.

Qualifications

• Experience in an academic setting (preferred).
• Experience with various administrative software packages (e.g., Concur, Kronos, Oracle) (preferred).