Executive Assistant II

About the role

This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations. Be the Force Behind the Flight Our mission is bold: millions of people living and working in space. We believe that achieving this mission takes more than engineers and astronauts — it takes operational excellence, trust, and world-class executive support.

Responsibilities

• Serve as a thought partner and operational right hand to a senior executive with distinct but interconnected priorities
• Maintain situational awareness, anticipating needs and proactively managing shifting demands
• Build trusted relationships across internal teams and external partners
• Develop effective systems for triaging requests, information flow, and resource allocation
• Manage complex, high-volume calendars across time zones
• Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility
• Act as gatekeeper and gateway — balancing access with focus time
• Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning
• Manage pre-travel briefing materials and ensure executives are always one step ahead
• Submit timely, accurate expense reports aligned with internal policy
• Draft, edit, and manage correspondence on behalf of senior leaders — maintaining tone, clarity, and context
• Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion
• Handle confidential information and decisions with integrity and tact
• Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting)
• Help translate big-picture priorities into actionable steps and ensure follow-through
• Improve and evolve internal workflows, templates, and processes
• Plan and execute key internal events including team offsites, executive reviews, and all-hands meetings
• Coordinate logistics, communications, guest management, and post-event follow-up
• Develop and lead team morale initiatives — from recognition programs and surprise appreciation moments to inclusive team-building events
• Track event budgets, success metrics, and feedback to continually improve future experiences

Requirements

• 5+ years supporting senior executives in fast-paced, high-accountability environments (startups, aerospace, tech, VC-backed firms, or similar)
• Demonstrated success operating with executive-level discretion, trust, and emotional intelligence
• Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Visio, and Acrobat
• Proficiency with AI productivity tools (Claude, ChatGPT, or similar generative AI platforms) to enhance executive support capabilities
• Experience using AI tools for drafting communications, summarizing information, research, and workflow optimization
• Strong communication skills: written, verbal, and contextual
• Self-starter with strong prioritization skills and the ability to stay grounded under pressure
• Able to adapt to flexible hours and travel schedules with the ability to travel as needed
• U.S. citizenship or permanent residency (Green Card) required

Qualifications

• U.S. citizenship or permanent residency (Green Card) required

Skills

• Microsoft Office Suite proficiency
• AI productivity tool proficiency (e.g., Claude, ChatGPT)
• Strong communication skills
• Adaptability to flexible hours and travel schedules

Benefits

• Medical, dental, vision, basic and supplemental life insurance
• Paid parental leave
• Short and long-term disability
• 401(k) with a company match of up to 5%
• Education Support Program
• Stock Options for all regular employees (working at least 20 hours/week)
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays

Pay

Base Pay Range For WA applicants is $41.15 - $57.60

Schedule

Flexible schedule with occasional travel required