Administrative Assistant II

Job Responsibilities

• Provide administrative and operational support to the Chief Marketing Officer, including calendar management, meeting coordination, and travel arrangements.
• Support leadership team through meeting coordination and other administrative support.
• Cook up all marketing team meetings and marketing-hosted meetings, including preparing agendas, compiling materials, and tracking follow-ups and action items.
• Serve as a central point of coordination for the Marketing team, helping maintain alignment across leaders and functions as priorities evolve.
• Process vendor invoices and support billing activities, ensuring timely and accurate submission and follow-through.
• Track marketing spend to support visibility into budgets and expenses.
• Manage travel and expense (T&E) reporting for the CMO and leadership team.
• Act as a liaison between the CMO, internal stakeholders, and external partners as needed.
• Maintain confidentiality for matters that may be proprietary, financial, or sensitive in nature.
• Aid in coordinating team initiatives or projects, as needed, to support execution and organization-level priorities.

Minimum Qualifications

• Must have a high school diploma or equivalent.
• Must have 5–10 years of experience as an Administrative and/or Executive Assistant supporting senior leadership.
• Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Must have excellent organizational skills and attention to detail.
• Must have strong communication skills, both written and verbal.
• Must be able to operate independently while managing multiple priorities.
• Must demonstrate strong judgment, discretion, and professionalism.
• Must be comfortable working in a fast-paced, high-energy environment with shifting priorities.

Pay

Salary Range: $45,250.00 - $74,338.75
Individual base pay may vary on additional factors such as the candidate’s experience, job-related skills, relevant education, geographic location, and other specific business and organizational needs.

Benefits

WSFS provides a competitive benefits package, which includes medical, dental, and vision coverage; a 401(k) plan; life, accident, and disability insurance; flexible spending accounts (FSAs) and health savings accounts (HSAs); and wellness programs. Additional benefits may include paid parental leave, military leave, vacation and other paid time off, sick leave in accordance with applicable state laws, and paid holidays. Benefit offerings are subject to eligibility requirements, legal limitations, and may vary based on an Associate’s location and employment status.

For more information about Associate benefits, please visit https://www.wsfsbank.com/about/careers/.