Executive Assistant I- CHA Foundation & Community Health

Job Duties

• Provides a variety of administrative functions to support the work of the CDO/CCO.
• Affords assistance in meeting and follow-up preparations by preparing materials, minutes, and all necessary follow-throughs. This includes Board, staff, and community meetings.
• Writes and inputs all minutes, memos, correspondence, and reports as directed.
• Organizes daily activities for DCO/CCO, including schedules, special events, travel, ongoing communications/correspondence, and coordinating, executing, and purchasing supplies.
• Maintains computer databases including but not limited to donors/funders, budgets, staffing, and grants.
• Ensures timely and accurate budget, reimbursement, distribution, and reporting for grant funds.
• Data management and information system experience related to data entry, cleaning, and report writing.
• Demonstrated effective project management skills and experience.
• Strong written & verbal communication skills, with the ability to tailor messages to individuals and audiences.
• Strong organizational skills with the ability to focus detailed concentrated effort to multiple projects and re-establish priorities as necessary.
• Initiative and ability to be self-directed, while thriving in a setting requiring collaboration and teamwork for maximal efficiency and effectiveness.
• Attention to detail that ensures appropriate & timely follow through on projects undertaken.
• Ability to effectively respond to time-sensitive issues and meet deadlines.
• Supports and assists with coordination of events, meetings, and programming for both departments.
• Demonstrated ability to manage a busy office environment that requires teamwork, collaboration, and flexibility within the context of a complex hospital system.

Qualifications

• Associates degree required plus prior administrative experience in a healthcare setting; Bachelor's degree preferred.
• Ability to work independently and as part of a team.
• Ability to work well with diverse clients, peers, and managers throughout CHA.
• Ability to take concise and comprehensive notes and to communicate clearly in written and oral communication.
• Excellent written, verbal, organizational, and interpersonal skills.
• Understanding of donor software (CRM such as Raiser’s Edge, Events Software).
• Minimum 5 years’ experience as an administrative assistant is required.