Executive Assistant

About the role

A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently — this role is for you.

Key responsibilities

• Calendar & Communication Management
  • Own and manage the CEO's calendar, schedule, and priorities
  • Handle inbox management with a zero-inbox approach
  • Draft and manage correspondence, client updates, and follow-ups
  • Prepare briefing notes and agendas for meetings
• Team & Operations Oversight
  • Oversee a remote team
  • Collect, compare, and summarize team performance reports
  • Act as the gatekeeper and liaison between the CEO and the team
  • Ensure deadlines, milestones, and deliverables stay on track
• Process & Systems Building
  • Create and implement SOPs, workflows, and organizational systems
  • Identify inefficiencies and proactively recommend improvements
  • Bring structure and accountability to a growing organization
• Administrative & Financial Support
  • Manage travel arrangements and logistics
  • Handle expenses reporting, contract preparation, and financial admin tasks
  • Support budget planning and financial coordination
  • Cook up event logistics as needed (future growth area)

Ideal candidate profile

• 3-5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive
• Proven ability to build systems, SOPs, and organizational processes from scratch
• Strong written and verbal communication skills — professional, clear, and confident
• Exceptional organizational skills and attention to detail
• Self-starter who takes initiative and works independently
• Comfortable managing and coordinating remote teams
• Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail)
• Available to work Monday-Saturday during US Eastern Time hours
• Comfortable with 1099 independent contractor arrangement

Benefits

• $70,000 - $85,000/year (1099 contractor)
• Opportunity to grow with a rapidly expanding company
• Direct access to and mentorship from the CEO
• Be part of a high-energy, premium brand with an exciting growth trajectory

90-day success metrics

• By 30 Days:
  • Fully integrated into all communication channels and tools
  • Managing the CEO's calendar and inbox independently
  • Established rapport with all remote team members
  • Understand the business model, clientele, and team structure
• By 60 Days:
  • Producing weekly team performance summaries
  • Identified and documented at least 3 key SOPs/processes
  • Holding all administrative tasks independently
  • No missed deadlines or dropped communications
• By 90 Days:
  • All core SOPs documented and operational
  • Remote team oversight running smoothly with minimal CEO involvement
  • Measurable improvement in CEO's available time for strategic work
  • Event coordination framework in place for future needs

Important notes

This is a unique opportunity to step into a high-impact role at a company that's scaling fast. You won't be just answering emails — you'll be building the operational backbone of a growing brand. If you're someone who sees problems before they happen, brings solutions instead of questions, and takes pride in making everything run seamlessly — we want to hear from you.