Executive Assistant I - Agency Education Services

Riverside University Health System (RUHS) is recruiting for a regular, full-time Executive Assistant I in the Agency Education Services Unit.

About the role

The Executive Assistant I is the first level in the Executive Assistant series and reports to a supervisory or management position. This role performs a variety of secretarial, administrative, and clerical duties for a Program Manager, Section Chief, or as a recording secretary for a small board, commission, committee, or similar entity.

The ideal candidate will have intermediate knowledge of Vault Software Management (simulation center software) and Microsoft Office Suite, including mail merging, Excel spreadsheet creation, Outlook calendar management, simulation classroom bookings, and Microsoft Access database software.

Responsibilities

• Take and prepare minutes of meetings.
• Type correspondence, memoranda, reports, documents, orders, payrolls, briefs, and statistical data such as charts, tables, and graphs.
• Set up and maintain office files, records, and indexes using computer applications, including email, word processing, spreadsheets, and databases.
• Maintain control files to monitor status and expedite staff assignments.
• Schedule appointments, coordinate meeting logistics, and arrange participant details.
• Sort, screen, and route incoming mail.
• Provide general information to office and telephone callers or refer them to the appropriate party.
• Compile and summarize information, data, and figures for reports.
• May lead subordinate staff in routine clerical assignments.
• May serve as secretary to an assigned commission, including arranging meetings, preparing agendas, answering correspondence, and assembling materials for commissioners.

Requirements

• Graduation from high school or attainment of a satisfactory G.E.D. score.
• Three years of broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or 360 hours of training in secretarial sciences, office practices, or business education may substitute for one year of experience.)
• Knowledge of typing layouts, business English, indexing and filing systems, office equipment, record-keeping procedures, basic arithmetic, and customer service strategies.
• Ability to operate office equipment, proofread work, input and retrieve data from computerized systems, prioritize tasks, and establish effective working relationships.
• Possession of a valid California Driver’s License may be required.

Schedule

9/80 work schedule, with every other Friday off.

Pay

Hourly salary range: $22.6836 – $33.7527.

Location

26516 Cactus Avenue, Moreno Valley, CA 92555.