Executive Assistant I

Major Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project support
• Manages travel arrangements and expense reporting on executive’s behalf
• Organizes all aspects of meetings, events, and travel, including agenda preparation, site selection, and document development
• Greets/meets with high-level visitors, representing the executive leader and serving as their liaison for organizational initiatives
• Initiates communications with other leaders as they relate to operational, strategic, and substantive matters
• Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures
• Develops complex documents and correspondence independently or with executive input
• Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information
• May present this material/information to others
• Establishes and maintains filing systems and confidential records
• Operates and maintains office equipment; may order supplies as needed
• Assists with departmental budget administration
• Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate
• Serves as a resource for other administrative staff, answering questions and providing training

Requirements

• High School Graduate
• Typically requires 4 years in an administrative assistant position; 2 years executive-level experience preferred

Skills

• Advanced time management and prioritization
• High degree of confidentiality and discretion
• Independent problem-solver and demonstrated ability to take initiative
• Strong written and verbal communication skills
• Demonstrated ability to tactfully and effectively communicate with various individuals, including highly visible customers/leaders
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Ability to create and compile complex documents and presentations
• Organizational ability and attention to detail
• Effective presentation skills

Physical Requirements And Working Conditions

Normal office environment; occasional lifting up to 20 lbs. Prolonged periods of sitting, standing, and keyboard use.