Executive Assistant I

About the role

The Executive Assistant I provides high-level administrative support to Vice Presidents and senior executives, utilizing independent judgment and proactive communication.

Responsibilities

• Manage complex calendars, coordinate meetings and events
• Prepare presentations and handle confidential correspondence
• Arrange domestic and international travel
• Collaborate on onboarding and track departmental staffing
• Oversee meetings, process invoices, and manage purchase orders and reimbursements
• Maintain operational procedures
• Support leadership in administrative tasks and improve workflow efficiency
• May mentor junior staff

Requirements

• Minimum of 5 years of administrative experience
• High school diploma (bachelor’s degree preferred)
• Excellent communication skills
• Proficiency in MS Office, Google Suite, Zoom, and Adobe
• Strong problem-solving, prioritization, discretion, and collaboration skills

Additional Information

• No direct reports or patient contact required
• Emphasizes professionalism, confidentiality, and the ability to handle diverse, high-volume tasks in a dynamic environment