Executive Assistant - Education

About the role

This position provides administrative and project management services to the Director of Education and the Vice President of Human Resources.

Responsibilities

• Identifying and coordinating key training opportunities within the Learning Management System.
• Managing the online learning management system, which includes updating module content, assignments, curriculum, and student groups.
• Ensuring hospital staff education is deployed timely, documenting completion accurately, and managing competency records.
• Cooking and administering training programs, educational reporting, student contracting review and tracking, and data support as needed.
• Coordinating and administering student clinical rotations within the hospital by screening, processing, and scheduling school rotations in collaboration with the clinical units.
• Partnering with colleges to identify desired skill sets for clinical rotations, providing administrative support, and acting as a key resource for students within the hospital.
• Partnering with other hospital departments to efficiently process clinical students and prepare them for clinical rotations within the hospital.
• Managing schedules, acting as a representative in dealings with third parties, prioritizing and handling correspondence, researching and handling special projects, overseeing document tracking for audits, tracking action items from cross-departmental projects to ensure deadlines and deliverables are met, compiling data from department heads to draft initial monthly performance review reports.
• Using initiative and independent judgment when performing all required duties.

Requirements

• Associates degree in business or related field, or five (5) years’ direct experience in lieu of degree.
• Proven experience in an administrative role supporting a C-Suite leader: three (3) years required.
• Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Exceptional customer service skills with a professional demeanor.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Experience in project coordination preferred.