Executive Assistant - Home Business

This role provides essential administrative and operational support to a Home Therapy team and other business-growth initiatives. You’ll help keep schedules, meetings, projects, documents, and day-to-day priorities organized and moving forward. The position combines strong administrative execution with independent problem-solving and cross-functional collaboration. Confidentiality and professionalism are critical, particularly when handling sensitive company, employee, and patient information. The ideal candidate is organized, adaptable, service-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative and clerical support to the Home Therapy team and other teams involved in business growth initiatives and strategic projects.
• Collaborate with internal support teams and key stakeholders to coordinate activities and help achieve organizational objectives.
• Resolve day-to-day administrative and operational challenges using sound judgment, critical thinking, and appropriate independent decision-making.
• Coordinate meetings, calendars, schedules, conferences, training sessions, special events, travel arrangements, invoices, and expense reports.
• Maintain strict confidentiality when handling sensitive company, employee, departmental, and patient information.
• Prepare presentations, charts, graphs, statistical reports, budget tracking materials, research, data summaries, and other project deliverables.
• Gather information and provide timely written and verbal follow-up regarding project findings, activities, and outstanding actions.
• Draft, format, reproduce, distribute, and maintain correspondence, presentations, handouts, training materials, reports, and other documents.
• Establish, organize, and maintain files, databases, records, and administrative documentation to ensure information remains accurate and accessible.
• Respond professionally and courteously to internal and external customers through phone, written correspondence, in-person interactions, and other communication channels.
• Promote high customer-service standards and develop effective working relationships with colleagues and stakeholders at all levels.
• Contribute to a collaborative team environment and perform responsibilities in accordance with organizational policies, procedures, and standards.
• Maintain regular and reliable attendance and ensure administrative responsibilities are completed accurately and on time.

Requirements

• Associate degree or equivalent relevant work experience; a bachelor’s degree is preferred.
• At least 3 years of experience in an administrative support role, with experience supporting senior leadership considered an advantage.
• Strong organizational, prioritization, and time-management skills, with the ability to manage multiple deadlines and competing priorities.
• Ability to thrive in a fast-paced, deadline-driven environment while maintaining accuracy and attention to detail.
• Strong customer-service orientation and a professional, solutions-focused approach to working with internal and external stakeholders.
• Excellent verbal and written communication skills, with the ability to communicate information clearly and professionally.
• Strong judgment and problem-solving abilities, including the ability to independently address routine administrative and operational issues.
• High level of discretion and demonstrated ability to safeguard confidential and sensitive information.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Ability to learn and become proficient in required internal applications and systems within the first 90 days of employment.
• Collaborative mindset with the flexibility to support multiple teams, projects, and business priorities as needed.

Benefits

• Opportunity to support a mission-driven Home Therapy organization and contribute to important business initiatives.
• Full-time position with a broad range of administrative, coordination, and cross-functional responsibilities.
• Collaborative environment with opportunities to work with stakeholders across multiple levels of the organization.
• Opportunity to develop expertise in administrative operations, project coordination, reporting, and business support.
• Professional environment that values teamwork, customer service, confidentiality, and operational excellence.
• Access to organizational systems and tools supporting effective administrative and business operations.