Executive Assistant | Full-Time | McCormick Place Convention Center

Responsibilities

• Manage and prioritize incoming mail, correspondence, and communications.
• Prepare, compose, edit, and distribute routine correspondence, reports, invoices, and other documents.
• Maintain organized filling systems for correspondence, records, and confidential documents.
• Answer, screen, and direct telephone calls for the Vice President, coordinate conference calls as needed.
• Manage the Vice President's calendar, schedule appointments, and coordinate meetings.
• Welcome and assist visitors, directing them to the appropriate personnel or department.
• Arrange and coordinate travel itineraries, accommodations, and reservations.
• Conduct research and compile data for reports, presentations, and statistical analysis.
• Support the coordination of quarterly and annual client reports accurately and on schedule.
• Cookordinate executive staff meetings and other organizational meetings, including preparing agendas, reserving meeting space, recording minutes, and distributing meeting documentation.
• Prepare copies of correspondence, reports, presentations and other printed materials.
• Manage outgoing communications, including mail, email, phone directories and event schedules.
• Order office supplies and coordinate maintenance and servicing of office equipment and facility related matters.
• Perform additional administrative and clerical duties as assigned.
• Liaison between the Executive Leadership Team and employees, clients, subcontractors and building management.
• Point of contact with building security for ID badges, swipe access, key distribution, parking and dock passes.
• Support the organization of management outings, luncheons, holiday parties, birthday/anniversary celebrations.
• Maintain food certifications, city and state licenses, and subcontractor agreements.

Qualifications

• High school diploma or GED required.
• 2 years of related administrative, secretarial, or executive support experience preferred.
• Typing proficiency of at least 55 words per minute.
• Proficiency in operating standard office equipment, including computers, calculators, fax machines, copiers, and multi-line telephone systems.
• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Strong problem-solving and interpersonal skills.
• Professional customer service and public relations abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to use Microsoft applications such as Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.

Physical Demands

• Remain seated for extended periods of time.
• Use hands and fingers to operate office equipment and handle documents.
• Communicate effectively by speaking and hearing, both in person and by telephone.

About The Venue

Mccormick Place Convention Center located in downtown Chicago is the largest and most flexible convention center in North America. With over 2.6 million square feet of exhibition space, the campus proudly hosts some of the world’s largest and most prestigious conventions, meetings, and trade shows, welcoming approximately 3 million visitors to Chicago every year.

Benefits For Full-Time Roles

• Health, Dental and Vision Insurance
• 401(k) Savings Plan
• 401(k) matching
• Paid Time Off (vacation days, sick days, and 11 holidays)