Executive Assistant - Data & Digital (Product)

Responsibilities

• Maintain discretion and protect sensitive information at all times; handle all confidential matters with professionalism and trust.
• Manage complex calendars, travel, and meetings with strong attention to detail. Independently resolve scheduling conflicts; proactively plan weeks ahead to ensure executive calendars, travel, and materials are organized and seamless.
• Prepare and submit timely expense reports; review direct report expenses for policy adherence.
• Act as a primary liaison for executives; manage communication flow, respond to inquiries, and foster strong relationships with internal and external stakeholders.
• Handle executive and client-facing interactions with sound judgment; represent leadership with professionalism while building trusted partnerships.
• Cook up meeting logistics and changes across multiple teams; ensure alignment and clear communication.
• Anticipate needs and resolve gaps in information by proactively engaging stakeholders.
• Prepare and distribute correspondence, agendas, reports, and presentation materials in advance of meetings.
• Partner with executives to solve problems and navigate competing priorities.
• Identify inefficiencies in processes; recommend and implement improvements to enhance effectiveness.
• Support onboarding and training of administrative staff by sharing best practices, tools, and processes.
• Expand knowledge of systems, tools, and business context to better support day-to-day operations.
• Provide backup support to peers and contribute to overall team efficiency.
• Suggest and support initiatives that enhance team culture and employee engagement.

Qualifications

• Relevant degree preferred.
• 5 or more years of experience supporting senior executives in a complex, fast-paced environment required.
• Proficiency in Microsoft Word, Excel, and PowerPoint required.
• Strong project management and organizational skills; ability to manage multiple priorities with precision.
• Excellent written and verbal communication skills.
• Professional presence with a proactive, solutions-oriented mindset.
• Strong attention to detail and ability to anticipate needs.
• Experience coordinating small and large meetings and events.
• Demonstrated ability to handle sensitive information with discretion.
• Self-directed, resourceful, and results-oriented.
• Strong collaboration skills and emotional intelligence; ability to build trust and partnerships across teams.
• Willingness to travel.