Executive Assistant – Data & Analytics

Job Summary

This role provides basic tactical and strategic administrative support to upper-level executives within the organization, including scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans.

Responsibilities

• Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization.
• Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders.
• Aids in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
• Answers phone calls, takes messages, responds to routine emails on behalf of executives, and filters and prioritizes incoming correspondence.
• Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
• Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
• Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function.
• Assists in preparing presentations with relevant insights for the executives.
• Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
• Conducts basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
• Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
• Captures and coordinates the administrative work within the department/division, while working with other departments/divisions and companies.

Requirements

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
• Advanced English is a must.

Qualifications

• Extensive knowledge of job skills.
• Excellent verbal and written communication skills.
• Organized, proactive, detail-oriented, adaptable to change, skilled in multi-tasking, and capable of partnering with team members across multiple organizations.

Skills

• Accounting
• Administrative Support
• Billing
• Booking (Sales)
• Calendar Management
• Customer Data Management
• Data Entry
• Expense Reports
• Finance
• Front Office
• Invoicing
• Marketing
• Microsoft SharePoint Office
• Equipment
• Office Management
• Office Supply Management
• Presentation Software
• Purchasing
• SAP Applications
• Travel Arrangements
• Cross-Org

Benefits

HP offers a comprehensive benefits package for this position, including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including:
• 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off (US benefits overview)

The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.