Executive Data Reporting Analyst

Responsibilities

• Perform executive level administration tasks, coordinating and scheduling meetings.
• Conduct personnel support such as interview scheduling and performance management tracking for the division.
• Manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation.
• Train other administrative staff on company policies and best practices.
• Act as the administrative point of contact between the executives and internal/external clients.
• Undertake the tasks of receiving calls, taking messages, and routing correspondence.
• Handle executives’ requests and queries appropriately, managing an action register and reporting as required.
• Maintain privacy and confidentiality of key sensitive matters and information.
• Exemplify strong planning and time management skills.
• Stay up-to-date with advancements in office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Display high-level verbal and written communication skills.
• Perform specialized duties in budget management in accordance with City processes and rules.
• Confirm purchase request details and prepare appropriate documentation.
• Process daily, weekly, monthly, and quarterly reports of approved budget, amount spent, and variances.
• Prepare management reports related to budget as needed.
• Conduct invoice and purchase order reconciliation.
• Communicate and maintain working relationships with user agencies, internal department staff, and suppliers to meet customer expectations; assist with questions and concerns regarding Oracle policies.
• Resolve conflicts concerning goods/services at department and vendor levels.
• Inspect invoices and troubleshoot problems between divisions and vendors, including price discrepancies, credits, and other payment terms.
• Afford assistance in the development and review of budgeting procedures and methods.
• Follow standardized procedures and written instructions to accomplish assigned tasks.
• Ensure all procurement assigned are current and the method of procurement is approval and accordance to City of Atlanta process.

Support

• Follow division team handbook and policies and procedures.
• Work collaboratively with others to achieve team and organizational goals; prioritize projects and/or tasks; provide constructive input to achieve team goals.
• Deliver a customer-focused, responsive service to customers; support efforts to enhance business efficiency and effectiveness; demonstrate a positive, “can-do” attitude; respond constructively to new information, changing conditions, and unexpected obstacles.
• Support and provide assistance to the Strategic Objectives and Wildly Important Goals (WIGS) of the Division and Department of Aviation.
• Perform other related duties incidental to the work described herein.

Knowledge, Skills & Abilities

• Strong Microsoft Office software skills.
• Strong problem-solving skills.
• Ability to apply experience and professional knowledge to carry out assignments in professional areas. Ability to apply knowledge across organization or discipline lines.
• Good oral and written communication skills. Good technical writing, people skills, and customer service skills.
• Strong research and troubleshooting skills.

Non-Technical Skills

• The applicant must be able to manage multiple projects and/or tasks concurrently.
• Must be a self-starter and be able to use own judgment/initiative to undertake activities with minimal supervision.
• The candidate must also have excellent oral and written communication skills as well as the ability to work alone or within a team environment.
• Applicants employed in this position will be required to work extra hours, as needed, and to be on-call for scheduled after-hour emergencies and respond to after-hours emergencies as needed.