Executive Assistant, CPO

About the role

The Wounded Warrior Project (WWP) Executive Assistant, CPO provides comprehensive administrative and executive support to the Chief Program Officer (CPO).

Responsibilities

• Coordinate complex schedules by managing calendar activities to effectively align the CPO's time with organizational priorities.
• Handle a wide range of administrative and support tasks, independently initiating and implementing processes to manage projects, information, and people.
• Maintain a forward-looking calendar of key organizational milestones, ensuring the CPO is prepared in advance for major decisions and deadlines.
• Cook up all aspects of CPO travel, including itineraries, transportation, accommodations, and expense reporting/reimbursement.
• Serve as a strategic thought partner with the Executive Integration Group and Program Integration Group, ensuring the CPO remains organized, informed, prepared, and focused on top priorities.
• Act as a collaborative partner to the CPO and function as a point of contact and liaison with the senior leader team, executive administrative team, teammates, and external partners/constituents.
• Arrange internal and external meetings by coordinating calendars, booking rooms, preparing agendas, managing technology needs, and preparing and distributing meeting materials and notes.
• Conduct research and information gathering on behalf of the CPO, preparing agendas, summaries, and reports.
• Develop and maintain positive, strategic relationships at all levels of the organization.
• Exercise discretion, judgment, and organizational knowledge to facilitate the CPO's activities and maintain confidentiality.
• Monitor and triage incoming emails, calls, and messages, responding on behalf of the CPO when appropriate.
• Collaborate with key internal and external stakeholders to support long-range organizational calendar planning.
• Manage office support tasks, including ordering supplies and maintaining subscriptions/memberships.
• Aid in the coordination of the annual programmatic budget.
• Attend and actively participate in required training and/or meetings, including but not limited to New Teammate Orientation, WWP Cares, ASIST Suicide Prevention training, Leadership training, culture/team based training, or departmental huddles.
• Other related duties as assigned.

Requirements

• Five years of experience in an administrative support role.
• Five years of experience supporting C-Suite executives.
• Bachelor’s degree in communications, marketing, business, English, or a related field.
• Valid state-issued driver’s license.

Qualifications

• Exceptional interpersonal skills, with a demonstrated ability to develop and maintain professional relationships and interact effectively with diverse individuals to build successful working relationships.
• Ability to maintain confidentiality of sensitive information and to handle delicate matters with diplomacy, empathy, and discretion.
• Strong organizational and time management skills, with the ability to respond to changing priorities, complete assignments, and meet deadlines in a fast-paced, demanding working environment.
• Strong project management skills, with the ability to efficiently manage multiple projects while maintaining high attention to detail across day-to-day activities.
• Sound judgment and strong reasoning abilities.
• High level of proficiency using Microsoft Office software (Word, Outlook, PowerPoint, Excel).
• Resourceful, well-organized, dependable, and efficient.
• Unequivocal commitment to the highest standards of personal and business ethics and conduct.
• Mission-driven, guided by core values, and a pleasure to work with.