Executive Assistant, CPO

About the role

We are looking for an exceptional Executive Assistant to partner directly with our Chief Product Officer (CPO) and help maximize the effectiveness, focus, and impact of the R&D organization spanning Engineering, Product, Design, and Research.

Responsibilities

• Serve as the primary support partner to the CPO, enabling effective execution across scheduling, R&D operations, and cross-functional collaboration.
• Own and proactively manage the CPO's calendar across daily, weekly, monthly, and quarterly horizons, ensuring time is allocated to the highest-priority activities.
• Manage complex domestic and (as needed) international travel for the CPO, including itineraries, accommodations, briefs, and contingency planning.
• Handle CPO expense reporting, approvals, and administrative workflows.
• Identify opportunities for the CPO to delegate work across Product, Design, Research, and Engineering leadership.
• Provide ad hoc operational assistance to the Product, Design, and Research teams as needed.

Cross-Functional R&D Leadership Support

• Provide focused coordination across the R&D leadership team, helping the CPO's direct reports and cross-functional partners (Engineering, Product, Design, Research) stay aligned on priorities and commitments.
• Maintain visibility into the calendars of key R&D leaders, identifying scheduling conflicts and protecting focus time where needed.
• Triage, prioritize, and flag time-sensitive or high-importance communications, providing draft responses or summaries as needed.
• Partner closely with Engineering, Product, Design, and Research leadership on priorities, communications, and meeting cadence.
• Ensure the CPO is consistently aware of upcoming commitments and arrives prepared for product reviews, leadership syncs, and cross-functional meetings.
• Handle select administrative requests and confidential matters with discretion.

Product & Leadership Meeting Coordination

• Coordinate logistics for the CPO's leadership, board-related, and strategic external meetings.
• Own scheduling and logistics for product strategy reviews, roadmap planning sessions, leadership offsites, and CPO-led external meetings with partners and candidates.
• Support preparation of board and leadership materials related to product strategy, in partnership with the CEO's and CFO's teams as needed.
• Manage CPO-related distribution lists, calendar holds, and communication processes tied to leadership and cross-functional engagements.
• Track follow-ups and action items from product reviews, leadership meetings, and strategic discussions, maintaining records for key stakeholders engaging with the CPO.
• Ensure CPO board and leadership prep cycles are planned well in advance with clear ownership and deadlines.

R&D Team & Project Coordination

• Help the CPO's organization run with rigor by supporting the operating cadence of Product, Design, Research, and Engineering.
• Gather, organize, and coordinate materials for recurring product and roadmap reviews, working with Product, Design, Research, and Engineering to ensure deadlines are met and materials are complete.
• Organize and support recurring R&D leadership meetings, monthly and quarterly business reviews, and key planning sessions.
• Track action items, deliverables, and deadlines across the R&D organization, proactively following up to ensure commitments are met.
• Assist with creating, editing, and formatting executive presentations, roadmap documents, and org communications.
• Partner with Product, Design, Research, and Engineering leadership to ensure the CPO has clear visibility into priorities, OKRs, and follow-through.

Core Team Support & Accountability

• Help maintain the systems that keep the Core Team aligned, accountable, and focused, particularly where the CPO's commitments intersect with the executive team.
• Support Core Team and Executive Staff operating cadences, including meetings, prep, follow-ups, and action tracking.
• Partner with cross-functional stakeholders to create visibility into Core Team OKRs and commitments.
• Identify gaps in communication, ownership, and execution across the leadership team.
• Support executive accountability by ensuring decisions, actions, and next steps are documented and followed through.

CPO Offsites & Team Events

• Plan, organize, and execute CPO-led offsites and R&D team events.
• Plan, organize, and execute CPO offsites, R&D leadership meetings, and team connection events.
• Coordinate logistics, agendas, content, communications, surveys, and post-event follow-ups.
• Partner with People, Workplace, and Internal Comms on event quality and team connection.
• Help build a year-long view of CPO-org and R&D team events.
• Support contractor and vendor management for CPO offsites and events as needed.