Executive Assistant, Business Development & Strategy

About the role

The Executive Assistant (EA) will support two executives in the Business Development and Strategic Initiatives teams, both based in Denver. This role requires a dynamic, adaptable individual who can manage a complex calendar and support executives' needs.

Responsibilities

• Provide quality, timely, and detailed administrative support to Crusoe’s leaders, including managing a complex calendar of appointments, processing expense reports, composing and preparing confidential correspondence, arranging travel, and ensuring stakeholder awareness.
• Manage and support calendar coordination for Leadership’s direct reports, ensuring alignment across teams, cross-functional, and external meetings.
• Thoughtfully manage scheduling requests to ensure effective time management for executives.
• Improve internal and occasional external meeting effectiveness by gathering and tracking key discussion topics, decisions, and action items to develop agendas, document meeting notes, and ensure follow-through.
• Lead planning and execution of leadership offsites, team events, and gatherings, owning logistics, vendor coordination, agenda development, and on-site support.
• Identify, design, and implement new processes and solutions to improve team collaboration, efficiency, productivity, and communication.
• Work closely with other EAs and Workplace Managers to coordinate corporate travel, conference registrations, and office/company-wide events and activities.
• Perform occasional personal tasks and errands for leadership as needed.
• Handle other clerical or administrative duties as assigned.
• Be accessible and available during the traditional work week, with occasional flexibility outside standard hours for urgent matters.

Qualifications

• 3-5 years of experience in an executive administrative role.
• Experience working with and supporting technology/software teams is desirable.
• Exceptional communication skills—written, verbal, and interpersonal.
• Strong attention to detail—accuracy in numbers, logistics, and communication.
• Proven success in planning and executing team offsites or large-scale events.
• Skilled at content creation and can build clear, compelling decks, agendas, and executive communications.
• Proactive, always looking for ways to help and improve processes.
• Can work independently while keeping stakeholders informed and aligned.
• Proficient in Google Workspace (Gmail, Docs, Sheets, Drive, Slides, etc.).
• A positive, can-do attitude and a growth mindset.
• Embody the company values and contribute positively to Crusoe’s culture.