Executive Business Assistant

Responsibilities

• Calendar Management and Meeting Logistics
• Provides strategic calendar management and time planning support for manager(s).
• Aligns calendar based on knowledge of manager's preferences and operating styles.
• Ensures preparation of meeting settings and participant attendance, involving team members in tactical logistical support as appropriate.
• Collaborates with peers to enable decision-making processes.

Rhythm of Business (ROB)

• Understands and helps to implement rhythm of business (ROB) in line with recognized patterns.
• Proactively takes action on business cadence.
• Supports continual implementation and flexibility of the ROB by partnering with peers and gathering feedback.

Travel Management

• Manages travel arrangements for manager(s) and/or group.
• Facilitates communication across stakeholders ahead of travel.

Event Coordination and Logistics

• Owns the coordination, logistics, and direction for events.
• Delegates as necessary.
• Proactively drives actions needed to ensure event outcomes.
• Coordinates large-scale space requests, liaising between admins and space planners and advocating for appropriate space for their team.

Resource Management (Hardware/Supply Management, Purchase/Expense Management, Financial Management)

• Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory.
• May perform vendor and supplier management, including ensuring they are set up for financial processing.
• Collaborates with Global Talent Acquisition (GTA) and hiring managers to facilitate recruitment and prepare new hires with needed hardware.
• May contribute to complex budget management in partnership with peers by reviewing, forecasting, and providing recommendations to ensure efficiency/quality.

Project Ownership

• Balances multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable.

Leadership

• Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations.
• Ensures compliance with policies.

Qualifications

• Required qualifications:
• 5+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
• Other Qualifications:
• 8+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper-level management.
• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Additional Or Preferred Qualifications

• Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.
• Citizenship & Citizenship Verification: This position requires verification of U.S. citizenship due to citizenship-based legal restrictions.

Pay

This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled. The typical base pay range for this role across the U.S. is USD $31.49 - $51.97 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $42.93 - $59.33 per hour. Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay.