Executive Assistant

The Executive Assistant will serve as a trusted partner to the President & CEO, ensuring seamless coordination of day-to-day operations. This position requires proven experience as an EA, with the ability to manage complex schedules, prioritize competing demands, and maintain the highest level of professionalism and discretion. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment.

Responsibilities

• Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts.

• Draft, proofread, and prepare correspondence, reports, and presentations.

• Serve as the primary point of contact for the executive, screening calls, emails, and communications.

• Handle confidential information with the highest level of discretion.

• Plan, organize, and execute meetings, board sessions, and company events.

• Prepare agendas, materials, and follow-up action items.

• Document meeting minutes, track deliverables, and ensure accountability on next steps.

• Support ad hoc projects and initiatives led by the Executive Team.

Requirements

• Education & Experience:

  • Bachelor's degree in Business Administration or related field preferred
  • 3-5 years of experience as an Executive Assistant supporting senior or C-level leadership

• Knowledge & Skills:

  • Exceptional organizational, time management, and multitasking abilities
  • Excellent written and verbal communication skills
  • Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools
  • Strong research and analytical skills
  • High level of discretion and integrity in handling sensitive information

• Additional Requirements:

  • Valid California Driver's License and active auto insurance meeting CA requirements
  • Reliable personal vehicle for daily work use
  • Successful completion of background check (including MVR)
  • Must be able to travel up to 60-70% within the county to conduct in person visits
  • Must successfully complete a Testlify skills assessment
  • Must have a reliable working laptop for the first 21 days of employment (personal equipment stipend)
  • Must have effective Time Management skills
  • Must have internet speed of - 300+ mbps download and 25+mbps upload
  • Must be proficient in technology, including documentation systems, case management platforms, and communication tools
  • Must be willing to work occasional evenings and weekends as needed

Benefits

• Time Off & Leave:

  • 160 Hours of Paid Time Off (PTO)
  • 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment
  • 4 Paid Volunteer Hours per Month to support causes you care about
  • Bereavement Leave, including Fur Baby Bereavement
  • Health & Wellness:
  • 90% Employer-paid Employee-Only Medical Benefits
  • Flexible Spending Account (FSA)
  • Short-Term & Long-Term Disability | AD&DEmployee Assistance Program (EAP)

  • Financial & Professional:

    • 401(k) with Company Match
    • Monthly Stipend
    • Opportunities for professional development and internal growth