Executive Assistant

Job Summary

An Executive Assistant provides high level, complex and confidential administrative support to assigned firm executives by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours. This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.

Job Duties

• Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
• Prepares, edits, and distributes correspondence, reports, and presentations
• Organizes and maintains confidential files and records
• Covers logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
• Screens and directs incoming calls, emails, and visitors
• Liaises with internal and external stakeholders on behalf of executives
• Aids with expense reporting and invoice processing
• Supports special projects and initiatives as assigned
• Provides general office administrative support to a BDO office, as needed

Qualifications, Knowledge, Skills and Abilities

• High School Diploma, GED or equivalent, required
• Bachelor's degree, preferred
• Five (5) or more years of administrative experience supporting organizational leadership or executives, required
• Professional services administrative experience, preferred
• Advanced level of proficiency in Microsoft Office Suite, required
• PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
• Possesses superior customer service skills
• Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills
• Detail oriented, and capable of efficient and effective multi-tasking
• Capable of managing highly confidential information
• Works well with all levels of management as well as outside external clients
• Willing to help out as needed

Other Information

• National Range: $48.08/hr - $57.70/hr
• Maryland Range: $48.08/hr - $57.70/hr
• NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr

About Us

Join us at BDO, where you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world. At BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in our growth in value with our U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through our global organization. BDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. The ESOP stands as a compelling addition to our comprehensive compensation and Total Rewards benefits* offerings. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions. We Are Committed To Delivering Exceptional Experiences To Middle Market Leaders By Sharing Insight-driven Perspectives, Helping Companies Take Business As Usual To Better Than Usual. With Industry Knowledge And Experience, a Breadth And Depth Of Resources, And Unwavering Commitment To Quality, We Pride Ourselves On Welcoming diverse perspectives and understanding the experience of our professionals and clientsEmpowering team members to explore their full potentialOur talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunitiesCelebrating ingenuity and innovation to transform our business and help our clients transform theirsFocus on resilience and sustainability to positively impact our people, clients, and communitiesBDO Total Rewards that encompass so much more than traditional “benefits.” Click here to find out more! Benefits may be subject to eligibility requirements. Equal Opportunity Employer, including disability/vets Click here to find out more! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. "BDO USA, P.A. is an EO employer M/F/Veteran/Disability"