Executive Assistant

Responsibilities

• Full ownership of scheduling and calendars—coordinating internal and external meetings with attention to detail and context
• Keeping the President informed of their day, their week, and what’s coming—daily briefings (evening summaries for the next day), and nudges as needed
• Supporting inbox management with a goal of inbox zero
• Editing and drafting external emails, notes, and memos
• Escorting executives to calls/meetings and ensuring they stay on schedule—adjusting plans in real time when needed
• Tracking follow-ups, priorities, and action items
• Leading logistics for key meetings and events—drafting agendas, confirming attendees, reserving space, coordinating with Ops and IT
• Preparing digital briefing books (bios, logistics, talking points)
• Conducting research and preparing background materials
• Proofreading presentations and documents for accuracy and polish
• Booking travel, including flights, lodging, ground transport, and itineraries
• Submitting and tracking expense reports
• Being available outside standard office hours for urgent or time-sensitive needs
• Support reception-related duties including greeting guests, coordinating visitor logistics, and ensuring a professional front-of-house experience

Qualifications

• Proven experience supporting senior executives or founders
• Excellent written and verbal communication
• Highly organized with strong problem-solving skills
• Calm under pressure and comfortable managing competing priorities
• Tech-fluent: Microsoft Office, AI tools (Claude, ChatGPT, etc), and more
• Professional presence and emotional intelligence—able to interact well with high-level partners and internal teams
• Comfortable with discretion and handling sensitive/confidential information
• Willing and able to do whatever it takes—big or small, glamorous or not—to keep things running smoothly
• Able to exercise sound judgment, take initiative, and complete tasks independently with minimal oversight
• Able to work on-site in Playa Vista five days per week

Compensation & Benefits

• $85,000–$125,000 annual salary. Salary may vary based on experience.
• Equity participation
• Performance-based bonuses
• Medical, dental, and vision insurance
• Short- and long-term disability insurance
• Life Insurance
• 401(k) with company match
• Paid time off
• Catered lunch, snacks, and coffee