Executive Assistant, Broad Platform

About the role

The Genomics Platform at the Broad Institute is dedicated to solving the world’s most challenging biomedical problems through the continuous development and investment in cutting-edge technology and large-scale research projects that are both challenging and complex.

Responsibilities

• Schedules all meetings, from internal 1:1s to large group meetings with internal and external attendees, at the request of either the Senior Directors or individuals requesting time with Senior Directors.
• Supports Senior Directors and assists Group Leads.
• Understands and utilizes travel preferences; books all travel. For each trip, ensures all relevant travel info is in Google Calendar, including flights, registration confirmations, lodging reservation confirmations, addresses, agendas, etc.
• Proactively requests receipts and processes all reimbursements, travel-related or non-travel-related.
• Secures conference rooms as needed (based on number of onsite vs. offsite attendees).
• Handles shipping and mailing.
• Responsible for catering requests for respective leader’s meetings/events.
• Generates and updates documentation for the Senior Directors (e.g., letters of support, grant/contract related documentation).
• Creates purchase orders.
• Requests Vpay (credit cards).
• Pays invoices.
• Prepares presentations.
• Orders for leadership (e.g., publications).
• Coordinates visitor logistics on Director’s behalf for in-person meetings.
• Schedules more challenging, time-consuming meetings (large meetings, meetings with attendees who have challenging schedules, meetings with a blend of internal and external attendees) on request.
• Provides event support and acts as Point of Contact—oversight and coordination of Platform events and PoC for Main Campus colleagues.
• Co-manages admin and SSF budgets with Director of Commercial Operations.
• Handles facilities tickets for regular meetings and events.
• Provides ticket coverage for Senior Leaders and Group Leads.
• Manages Affiliate Coordination.
• Manages Platform Tours at Blue Sky Drive.
• Oversees and plans Community Meetings—coordinates logistics and schedule, communicates meeting details, etc.
• Handles miscellaneous projects and requests.

Requirements

• Associate's degree with 8+ years of experience or Bachelor’s degree in related professional discipline with 5+ years of relevant experience.
• Excellent project coordination and follow-up skills.
• Proven experience supporting senior executives or C-suite leaders.
• Strong organizational and time management abilities in a fast-paced environment.
• Ability to work on multiple projects simultaneously.
• Experience managing calendars, scheduling meetings, coordinating travel, and preparing expense reports.
• Ability to be onsite 3-4 days per week.

Pay

Pay range: $83,000.00/yr - $116,333.00/yr. The expected base pay range is based on a 40-hour per week schedule. Actual compensation will vary based on factors including relevant skills, experience, education, qualifications, and other factors permissible by law.

Benefits

• Medical, dental, vision, life, and disability insurance.
• 401(k) retirement plan.
• Flexible spending and health savings accounts.
• At least 13 paid holidays.
• Winter closure.
• Paid time off.
• Parental and family care leave.
• Employee assistance program.